Site Document Controller

Duties and Responsibilities:

• Provides support in validating, capturing, and tracking all transmittals, deliverables and other project records, information and data and supports in accepting them to the project EDMS.
• Assists to configure and track project document reviews and provides support to assigned reviewers as needed.
• With guidance, provides end users with support and assistance in researching or retrieving documents, basic use of project repositories and troubleshooting systems disruptions.
• Supports the coordination of new user onboarding, account creation and access/permission approvals.
• Works very closely with Project Management and the Information Management Manager to coordinate with contractor counterpart and internal document control team to manage deliverables.
• Provides support in configuring and deploying workflow templates and distribution groups as needed.
• Ensures documents and deliverables conform to project contract requirements, project procedures and company policy.
• Coordinates with IT and contractors to verify and restore API and integration functionality during disruption events as needed.
• Supports the review and validation of project KPI dashboard data and facilitates reconciling any discrepancies.
• Performs other duties as assigned (no more than 5% of duties).

Qualifications:

• High School diploma or GED required. Business, Information Management, Information Technology or Applied Sciences preferred.

Experience:

• 3+ years of experience in Engineering Project Document Control and administration of EDMS systems required.
• 3+ years of Project Document Control experience in the LNG, Oil & Gas, Energy Sector preferred.

Knowledge, Skills and Abilities:

• Proficiency working with Microsoft Office suite applications, SharePoint Onine and O365.
• Proficiency working with .pdf, AutoCAD, .csv file formats, electronic document management systems, data entry or other computer input preferred, quality management systems and processes.
• Knowledge and understanding of business technology, technology platforms and integrations.
• Knowledge and proven application of Document Control principles and practices.
• Excellent interpersonal, verbal, and written communication skills.
• Knowledge and understanding of business processes and Project Information Lifecycle.
• Strong initiative with the ability to work independently as well as with a diverse, complex and broad project team.