Information Management & Document Control Manager

Responsibilities:

• Collaborates and interfaces with Operations, Projects, Contractors and other teams to develop or update information/document management processes and procedures aimed at meeting Project goals.
• Develops and maintains project document delivery schedule and timeline to support early, final deliverables, and project handover.
• Develops and maintains an effective tool to track, audit and report EPC contractors' documentation progress.
• Hosts the document control and DFO training and workshop sessions
• Guides Document Controllers on developing project Master Document Register (MDR) and Document Distribution Matrix (DDM) based on EPC's scope of work and engineering team needs.
• Ensures that all Project stakeholders have the correct levels of access to New Prodom and adequately trained.
• Oversees and assures the capture, receipt and quality of all project documentation.
• Coordinates with the Project and Operations team plans for final handover of documentation and data to Operations including Quantum.
• Ensures the required attributes, numbering, file naming, etc. are in place to streamline the handover process.
• Provides guidance to the DFO Coordinator to ensure the information meets requirements for handover to Operations.
• Oversees Document Controllers and respective processes to ensure the validation of incoming and outgoing documentation attributes.
• Ensures effective application of the Project document management processes, procedures, coding standards and tools. Ensures that necessary adjustments to these are made promptly and effectively to meet the project goals.
• Responsible for maintaining integrity of the project information that is stored in the Electronic Document Management System.
• Provides an accurate and unbiased view of document management status and progress to PMT.
• Represents the Document Management function at relevant project meetings or workshops (e.g. Engineering Meeting, Project Service Meetings) an participates in project meetings when required
• Support contracts and procurements for bidding, tendering, contract selection, and change management as required
• Document processes and procedures as required by project or HQ directives
• Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and "Code of Conduct" policy and for implementing and controlling these rules and requirements within the said area of responsibility.
• Participate and coordinate IM/DC related tasks involved in the monthly reporting exercise
• To liaise actively with Project Teams in IM/DC matters and with Project Management and related Package and Line Managers