Procurement Coordinator (Part-time)

You will be responsible for providing Project Procurement and Expediting support in relation to purchasing goods procurement through SAP. Responsible for coordinating all aspects relevant to the preparation, issue, maintenance, expediting and close out of Purchase Orders. Other duties include:

• Source local and international suppliers for materials and inventory items
• Prepare Request for Quotations (RFQ's) and evaluate responses and raise Purchase Orders (POs)
• Negotiate with suppliers on all matters relating to terms and conditions
• Coordinate on contractual, commercial, taxation, insurance, HSES and legal issues with relevant internal stakeholders
• Resolve technical queries with Operations Maintenance Group
• Expedite the delivery of purchased items and ensure their compliance with the required specifications and delivery date
• Ensure commercial and contractual correspondence with suppliers is efficiently handled
• Facilitate resolution of invoice queries with Account Payable and suppliers
• Ensure that full audit trail is maintained for all procurement transactions
• Provide procurement advice to the colleagues within the team, as well as the relevant non Contracts & Procurement personnel
• Identify issues and provide solutions in line with the Contracts & Procurement procedures
• Maintain positive vendor relationships
• Manage urgent procurement required afterhours during on-duty period instructed by Line Manager
• Ensure confidentiality of contract documents is maintained