Project Secretary

1. Administrative Support

• Provide comprehensive secretarial and administrative support to project managers and project teams
• Manage calendars, schedule meetings, and coordinate day-to-day administrative activities
• Ensure smooth operations of the project office

2. Documentation Management

• Maintain an organized and systematic filing system for all project documentation
• Ensure proper version control, tracking, and easy retrieval of project records

3. Meeting Coordination

• Arrange and coordinate meetings (internal and external)
• Prepare agendas, record meeting minutes, and distribute detailed notes
• Track action items and support follow-ups with stakeholders

4. Data & Reporting Management

• Perform accurate data entry and maintain project records
• Assist in preparing basic reports and documentation for project tracking
• Ensure proper documentation of meeting records and updates

5. Travel Arrangements

• Coordinate travel logistics for project team members
• Handle booking of flights, accommodation, and transportation efficiently

6. Additional Duties

• Support ad-hoc administrative and project-related tasks as assigned

Requirements

• Minimum 3 years of relevant experience in a similar administrative or secretarial role
• Prior experience in FPSO, Oil & Gas, or related industries is preferred
• Strong organizational and documentation skills
• Good communication and coordination abilities
• Proficient in MS Office applications

Interested?

If you are keen, kindly send your CV or feel free to refer someone who may be suitable for this position.

Brunel International S.E.A Pte. Ltd

UEN No: 199603098

REA License No: 16S8067

Shinu Alexander: R1657042