Pay App Coordinator

This position will be both Work from Home (, and will then transition to site-based at the Bagdad, AZ mine site, and will report to the Accounting Manager.

Area of Focus:

Under general supervision, the incumbent will provide diversified support for the leadership and staff of the Project Accounting unit for the Project Controls team on a mining expansion project.

Key responsibilities:

• Responsible for the execution and optimization of the accounting and administrative processes of the Payment Applications (Pay Apps).
• Manage the e-mail account assigned for the Pay Apps process.
• Register and review the service receipts in the contract system (GCAS).
• Obtain documentation and approvals from the different departments involved in the Pay app review process, before the creation of the service receipts.
• Manage delays in the approval process and implement solutions for continuous improvement.
• Be the link between the Accounting, Contracts, and Project Controls departments for the realization of service receipts.
• Participate in the accounting month end closing activities.
• Prepare weekly Pay Apps log for contractor's Pay Apps status.
• Prepare documentation and reports for the Accounting and Contracts departments.
• Fulfill other functions inherent to the position assigned by the Accounting Manager.
• Performs other duties as required.

Job Scope:

• Nature of work: Works on mostly routine tasks and usually implements solutions through collaborative effort.
• Level of interaction: Collaborates mostly with peers in the same functional area, and/or department and has limited external interaction.
• Autonomy/decision making: Works under frequent supervision and has limited latitude to set objectives, priorities and timelines impacting the individual assigned area of work.
• Budgetary responsibility: Has no budget responsibility.
• Managerial responsibility: Does not manage people, function, projects or programs.