Sr. HR Generalist
Summary:
The Sr. HR Generalist for the Americas will collaborate with the HR Manager and be responsible for end-to-end delivery of HR operations, payroll coordinator, benefits administration and statutory compliance for all U.S. employee. Acting as a key control point for risk, cost and compliance exposure across the U.S. workforce.
What You'll Do:
HR Systems & Payroll System Management:
Act as the primary HR owner for payroll system in the U.S.
Investigate and resolve issues where employee hours entered in payroll system fail to register, including access rights and system configuration.
Ensure all relevant employees and manager have appropriate access.
Establish accurate PTO tracking.
Provide training, guidance and ongoing support to key users to ensure correct and consistent use of payroll system.
Ensure data accuracy, integrity and reconciliation between payroll system and downstream systems.
Time Sheets & Payroll Coordination:
Coordinate and oversee payroll preparation bi-weekly, ensuring readiness, accuracy, and compliance.
Manage the relationship between payroll system and Blackfox as a secondary time tracking source, ensuring reciliation between systems.
Ensure timesheets are submitted, reviewed and approved by authorized managers within defined timelines.
Identify and resolve discrepancies prior to payroll cut off.
Support general payroll compliance including: Statutory declarations, garnishments, 401K contributions.
Health Insurance & Benefits Administration:
Manage U.S. health insurance administration.
Define, document and enforce clear processes for adding employees to health insurance upon eligibility and removing following separation from company.
Reconcile employee status changes against billing to ensure no former employees remain covered.
Actively monitor and report on medical premium costs, including identifying high cost cases.
Support leadership with cost risk visibility and benefits benchmarking insights.
General HR Operations:
Manage the full employee lifecycle including; onboarding, HR induction, offboarding, probation and contract tracking.
Ensure compliance with U.S. federal and state labor laws.
Manage and oversee migration and immigration matters including: Coordination with Visa/Border Solutions, tracking visa status, work authorization, expiration dates, renewals and exits of sponsored employees.
Maintain accurate employee records, contracts, and statutory documentation.
Support disciplinary processes and employee relations matters where required.
Ensure adherence to company HR policies and procedures.
Governance, Compliance & Controls:
Confirm and review any commitments currently being paid via RAMP card.
Review and manage Visa/Border Solutions, ensuring compliance and proper tracking.
Update HRIS system.
Verify status of renewals of Business Licenses and Contractor's Licenses.
Confirm Worker's Compensation coverage, ensure all matters are appropriately handled by insurance.
Recruitment Support:
Support recruitment activities as required, including coordination with external providers.
Ensure recruiter processes follow internal policy and compliance requirements.
Support hiring manager through onboarding readiness and system setup.
Continuous Improvement:
Promote a culture of excellence and continuous improvement within the area.
Identify inefficiencies and areas for enhancement across operations.
Lead initiative to streamline processes, reduce costs and improve service delivery.
Foster a culture of innovation and proactive problem-solving within teams.
