Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.
Apply now for a job as a Document Controller!
Document Controller
Location: Perth CBD
Branche: Mining
Expertise: HR & Recruiting
Experience: 5 years
Our leading mining client is seeking experienced and detail-oriented Document Controllers to join their team in Pinjarra. This is an excellent opportunity to work within a dynamic mining environment, ensuring critical documentation is accurately managed and maintained to support project and operational success. Key Responsibilities: Manage, control, and maintain all project and operational documentation in line with company and regulatory standards Coordinate document workflows and ensure timely distribution to relevant stakeholders Maintain version control and ensure document accuracy and completeness Support the project teams with document retrieval and audit preparations Utilize document management systems effectively (e.g., SharePoint, Aconex, or equivalent) Assist with compliance checks and archiving of documents Collaborate with engineers, project managers, and other departments to facilitate smooth documentation processes
Senior Document Controller
Location: Perth
Branche: Mining
Expertise: Controlling
Experience: 4 years
As a Senior Document Controller, you'll play a key role in ensuring accurate recording, storage, and ongoing improvement of company documentation in line with policies and regulations. You'll also help shape and manage document control systems, streamlining workflows and supporting effective documentation across projects and departments. Key Responsibilities; Manage and champion the client's document control systems Coordinate with project teams to align document processes Oversee document lifecycle and maintain accurate records Build strong stakeholder relationships and lead contractor onboarding Enforce document security and quality standards Provide training, support, and mentorship to team members Manage secure document transfers, close-out, and archival Ensure compliance and drive continuous improvements Support the Project Services Manager with additional tasks
Mine Controller
Location: Perth CBD
Branche: Mining
Expertise: Controlling
Experience: 2 years
Based on site and reporting to the Operations Superintendent, the Controller/Builder will form part of a specialist team delivering the RSATe Programme. In this role, you'll act as an Autonomous Fleet Controller, using Wenco FMS and Scania Autonomous technologies to execute material movements aligned with the daily Mine Plan. You'll play a dual role: Controller (FMS focus): Operating the Fleet Management System and ensuring efficient equipment dispatch. Builder (Autonomous Map focus): Working alongside development teams to integrate and refine autonomous functions in the field. Duties will include: Operate and monitor the mine's fleet using Wenco FMS and other autonomy-enabling platforms. Collaborate closely with system developers to align project needs with live operations. Monitor machine health and coordinate with maintenance for timely servicing. Ensure accurate data entry and real-time communication of production and system status. Support and drive projects aimed at automation, process improvement, and operational efficiency. Manage mining control-related projects and contribute to operational contingency planning. Act as a central communication hub between equipment, personnel, and planning teams. Identify and action productivity and efficiency improvements in line with operational goals
Cost Controller
Location: Perth
Branche: Conventional Energy
Expertise: Controlling
Experience: 3 years
Coordinate and receive information in Project budget preparation, assist in budget presentation as required both internally and to Joint Venture Partners Analyse, advise, report on and provide recommendations in relation to financial anomalies, such as cost over-runs and variance in actual costs from budgeted costs Design and build a project and department cost tracking system including processes and training materials Prepare and submit monthly cash forecasts Preparation of Diesel Fuel Rebate information and communications with the relevant authorities Prepare, administer and effectively manage the project AFEs Work closely with Accounts Payable and Contracts Teams Complete regular month end reporting, reconciliation and assistance with the Company month end process as needed Liaise with all areas within the organisation (internal customers), external auditors and other external stakeholders Know and understand the financial delegation process and determine which financial delegates must authorise which purchase orders and invoices Help ensure invoices are approved and returned to AP within a timely manner for process before the end of month financial process; and follow up with internal clients if required Corporate accounting (Revenue, COGS, Depletion/Depreciation and others as required)
Execution Advisor - Gathering
Location: Chinchilla
Branche: Conventional Energy
Expertise: Validation
Experience: 3 years
Act as the Authorised Person for excavation, ensuring all field works meet site permit and isolation requirements. Coordinate and lead site readiness and field mobilisation, ensuring work areas are controlled and compliant. Oversee the execution of HDPE gathering systems, including pipelines, wellhead connections, and tie-ins. Ensure all work is carried out to Issued for Construction (IFC) specifications and within environmental boundaries. Support safe installation of mechanical connections, hot tap activities, hydrotesting, and backfill. Review and sign off on key documents including Permit to Work (PTW), Ground Disturbance Checklists, and daily field documentation. Monitor and report on construction progress, identify execution risks, and ensure resolution through collaboration with contractors and internal stakeholders. Ensure compliance with QHSE policies and procedures, drive field productivity, and resolve any emerging issues during execution.
Civil Estimator
Location: Sunshine Coast
Branche: Infrastructure
Expertise: HR & Recruiting
Experience: 2 years
As a Civil Estimator, you will be responsible for preparing accurate, competitive, and timely cost estimates for a variety of civil infrastructure projects. Working closely with project managers, engineers, and the leadership team, you'll play a critical role in securing work and shaping the future project pipeline. This is an excellent opportunity for an experienced estimator who thrives in a fast-paced environment and wants to work for a company with a strong reputation and steady growth. Key Responsibilities Prepare detailed cost estimates and tender submissions for civil construction projects, with a focus on subdivisions and roadworks. Analyse drawings, specifications, and other documentation to prepare comprehensive cost breakdowns. Collaborate with internal stakeholders including project managers, engineers, and procurement teams. Liaise with suppliers and subcontractors to obtain competitive pricing and ensure accurate estimates. Identify project risks and opportunities during the tendering process. Assist with bid strategy and submission planning to help secure new work. Conduct take-offs and measurements from design plans and drawings. Maintain and update estimating tools, cost databases, and supplier/vendor lists. Participate in handover meetings to ensure smooth transition from estimating to project delivery.
Project Manager
Location: Sunshine Coast
Branche: Infrastructure
Expertise: HR & Recruiting
Experience: 3 years
Manage all phases of subdivision and civil infrastructure projects across Queensland. Develop and maintain project schedules, budgets, and resource plans. Liaise with developers, local councils, service authorities, and consultants. Lead site teams, ensuring strong communication, compliance, and productivity. Ensure adherence to all safety, quality, and environmental standards. Manage subcontractor performance and drive high standards of workmanship. Oversee project reporting, documentation, and progress claims. Identify and mitigate project risks to ensure smooth project delivery.
Senior Subsurface Data & Technology Specialist
Location: Perth
Branche: Information Technology
Expertise: IT & Shared Services
Experience: 5 years
Primary Objective Actively manages subsurface data and documents in the exploration / development: geoscience, reservoir and production, GIS and permit data domains. This includes monitoring data quality, standards, compliance, governance policies, and adjusting data in support of organizational objectives. Lead and drive cross-functional initiatives to improve existing data and acquire, load, archive, organize, search data to support business success in the context of Upstream projects. Oversees the management of all types of data and documents received into and going out of the corporate and project data stores, adhering to standard processes, procedures, and best practices. Responsible for ensuring consistent data management practices, acting as a liaison between the asset/discipline teams and data management. Oversees all operational, quality assurance, and quality control processes to build/maintain a robust O&G Upstream database. Seismic / Geophysics Expertise o Preliminary / Final Deliverables Data Management In-depth understanding of 2D & 3D Seismic formats and products Intermediate and final deliverables in Time and Depth Observer reports, Stacks, Gathers, Nears, Mids, Fars, Velocities, PSDM, SEGY, SEGD etc. Data delivery for end-users, partners and vendors (via USB and EIS) o Skills in loading, sourcing, cutting, identifying datasets in consultation with customer NOPTA submission requirements knowledge and experience o GIS skills for Geo-referencing Tif images (Petrosys/Petrel) GP-Info Data management - Updating permits and other spatial layers for DBmap and Petrel Studio Team Work Act as a mentor to less experienced Data Specialist personnel and provides coaching function to Subsurface Discipline personnel. Liaise effectively with the follows: Subsurface personnel to determine requirements, workflows and data types within the Production & RE, Geophysics & Seismic, Well & Petrophysics, GIS & Permit data management domains. Information Technology and Technical Computing personnel to determine requirements within the Data Security and Access, Technology Management & IT and Digital Transformation data management domains. Information Management and Document Control personnel to determine requirements within the Data & Document Distribution and Document Management domains.
Injury Management Case Manager
Location: Perth
Branche: Shipbuilding
Expertise: HR & Recruiting
Experience: 2 years
We are seeking an experienced and motivated Injury Management Case Manager to join a high-performing internal health, safety, and wellbeing team within a prominent industrial and manufacturing organisation based in WA. Working closely with an experienced Rehabilitation Specialist and an Injury Management Administrator, you'll play a vital part in delivering early intervention initiatives and administering workers compensation and medical restriction programs. This is a hands-on position ideal for someone who enjoys case work, collaboration, and influencing positive outcomes across diverse operational teams. Key Responsibilities Manage workplace and non-workplace injury cases from notification through to closure, including return-to-work planning and coordination. Deliver Early Intervention Program activities and liaise with employees, supervisors, and medical professionals to support recovery pathways. Oversee low-risk workers compensation claims and ensure accurate, timely reporting to internal stakeholders and external insurers. Administer and review Non-Work-Related Medical Restrictions cases in alignment with business requirements. Monitor and report on injury management KPIs and organisational performance indicators. Maintain documentation and case notes in the Business Management System (BMS), ensuring compliance with applicable procedures and legislative frameworks. Liaise with workers compensation insurers, brokers, medical providers, and internal teams to ensure obligations are met and timelines adhered to. Contribute to continuous improvement initiatives within the health and wellbeing space, particularly in early intervention and case triaging.
ILS Engineer
Location: Perth CBD
Branche: Shipbuilding
Expertise: HR & Recruiting
Experience: 0 years
Reporting to the Head of Engineering & ILS, you'll support of all logistics engineering deliverables, ensuring alignment with the Functional Performance Specifications (FPS) and Provisional Operating Support Intent (POSI). You'll manage key artefacts, integrate cross-functional inputs, and maintain a strong focus on delivery, governance, and stakeholder engagement. Key Responsibilities: Lead and manage a team of logistics engineers, officers, and contractors across Australia and internationally. Oversee technical outputs, including SSSPECs, UUPs, and LCC documents, ensuring compliance with defence standards. Conduct detailed analyses, such as FMECA, RCM, and LORA, to support logistics strategies. Drive collaboration across engineering, training, and technical documentation teams. Track performance and risk, ensuring projects stay on time and within scope. Champion continuous improvement, optimising tools, processes, and supportability strategies.
Quality Coordinator
Location: Dubbo
Branche: Life Sciences
Expertise: Production & Manufacturing
Experience: 2 years
The Role This role is responsible for oversight of the country (AUS) level Quality Management System (QMS) to ensure compliance to ISO9001 and other regulatory and customer requirements.You will: * Maintain and continuously improve the Quality Management System * Manage the Document Management System, ensuring document creation and updates follow established procedures * Coordinate the handling of customer complaints and the Non-Conformance Report (NCR) process * Coordinate the site audit program in collaboration with relevant departments, including Safety * Manage the Management Review process * Report quality data to Site Leadership and the ANZ QA Manager as required * Support project-related work as needed * Provide assistance to the QC Laboratory team when required
Mooring & Installation Engineer
Location: Perth
Branche: Conventional Energy
Expertise: Quality Management
Experience: 5 years
Coordinate technical interfaces with the OIC team, third parties and other J-IC delivery teams. Coordinate actions and mitigation plans to address OIC and other J-IC delivery teams risks. Attend and support J-IC project risk, opportunity and assurance workshops. Coordinate the technical input into the contract management of change system. Review Transport and Installation (T&I) engineering, including sea fastening and deployment analysis . Assist the Senior Subsea Engineer (FCS) and SI Lead with the management of J-IC project documentation. Assist the OIC team with the coordination of marine warranty reviews and approvals for OIC T&I scopes. Providing site support for the testing and loadout of the FCS Moorings, umbilical pull in system on the FCS and ancillary equipment. Assist and support the SI Lead with the subsea installation engineering of the other OIC work packages, if required. Review FCS detailed design documents and coordinate the resolution of any engineering issues prior to readiness reviews for offshore mobilisation, or during the offshore campaign. Ensure OIC adheres to Company technical requirements. Identify changes and support the SI Lead to effectively manage the change. Represent the OIC delivery team at the fabrication yards/facilities as required. Overseeing OIC engineering, transport and installation of the mooring pre-installation and interface with other J-IC delivery teams to coordinate transport and installation input. Overseeing OIC engineering, transport, installation, hook up & tensioning scope and interface with other J-IC delivery teams to coordinate transport and installation inputs.
Document controller job description
A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation.
In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.
Document controller responsibilities
As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:
- Copying, scanning, and securely storing documents.
- Reviewing and editing files for accuracy and contract compliance.
- Monitoring technical documents, ensuring updates and accuracy.
- Distributing project-related copies to teams for seamless collaboration.
- Facilitating document access and retrieval upon request.
- Digitising physical documents through scanning and uploading.
- Crafting and adapting document templates for contracts.
- Managing document movement across the organisation, including sensitive materials.
- Organising physical and digital records in a systematic filing system.
- Collecting, scanning, and uploading documents following established procedures.
- Registering essential technical documents in the system.
- Using SmartSolve Document Management for daily operations and quality control.
- Communicating updates and document access to personnel.
- Printing and dispatching documents promptly as needed.
- Collaborating with various departments for effective document handling.
- Creating templates for future document use.
- Responsively retrieving files for employees and clients.
- Orchestrating efficient document flow within the organisation.
- Ensuring confidentiality of sensitive information and agreements.
- Generating ad-hoc project progress reports.
Document controller qualifications
Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.
To become a successful Document Controller, certain requirements and skills are essential.
These include:
- Experience: Proven work experience in Document Control or similar roles.
- Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
- Technical Savvy: Familiarity with a range of office software and document management systems.
- File Management: Competence in working with different file types and document capturing systems.
- Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
- Communication: Effective communication skills for seamless interaction with diverse departments.
- Time Management: Proficiency in multitasking and timely task resolution.
- Regulatory Knowledge: Understanding of relevant document handling regulations.
- Project Insight: Basic knowledge of project management principles.
- Typing and Writing: Proficient typing, report writing, and editing skills.
- EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.