Are you a real organiser with an eye for detail? Step into the role of a document controller and embark on a journey where your expertise ensures the heartbeat of information pulses through every corner of an organisation.
Apply now for a job as a Document Controller!
Digital Cost Controller
Location: Perth
Branche: Conventional Energy
Expertise: Controlling
Experience: 3 years
This role is pivotal in enabling effective decision-making by providing clear visibility into budget allocations, actual spend and financial performance. Work closely with the Finance, Procurement and Digital Teams to embed best practices in cost management, reporting and financial oversight. Visibility and Reporting - Develop tools work closely with Finance, Procurement and Digital Teams to embed best practices in cost management, reporting, and financial oversightand reporting suites, design frameworks for consistent monthly and quarterly analysis of actuals vs budget, highlighting key variances and trends Cost Attribution & Governance - Build processes to attribute Digital costs (including cloud spend) Collaborate with Finance, Procurement and Infrastructure Teams to ensure compliance with internal policies and controls / Support the adoption of FinOps principles by enabling visibility into cost drivers and usage patterns Power BI and Financial Dashboards - Develop and maintain Power BI dashboards to track budget vs actuals, project financials, and unit economics Forecasting & Variance Analysis - Create frameworks to support regular forecasting cycles for Digital spend / Design tools to facilitate root-cause analysis of variances and identify cost optimisation opportunities Governance & Compliance - Establish processes to ensure adherence to financial governance standards including documentation and audit readiness / Support internal and external audits / Assist with cost recovery efforts across the Digital portfolio for services, software and hardware
Environmental & Regulatory Advisor
Location: Docklands
Branche: Conventional Energy
Expertise: Quality Management
Experience: 2 years
Coordinating EMP implementation Providing assistance regarding EMP implementation Conducting routine inspections/assessments Investigate, record, and report identified E&R compliance initiatives and non-compliance situations regarding environmental matters Ensure the proper and timely completion and submission of EMP implementation/monitoring/reporting forms and documents regarding environmental matters Prepare internal regulatory compliance stewardship reports regarding environmental matters
Contracts Specialist
Location: Leederville
Branche: Infrastructure
Expertise: Purchase
Experience: 2 years
As a Contract Specialist, you will be responsible for managing the end-to-end establishment of contracts for both major and minor construction works and equipment procurement. You will partner closely with internal project management and operational stakeholders to ensure contractual outcomes are commercially sound and meet governance requirements. Your role may also extend to supporting the setup of panel arrangements or preferred supplier agreements across a range of goods and services categories. Lead the development and execution of contracts for project-based works and equipment. Collaborate with stakeholders to prepare evaluation plans, tender documentation, and bid strategy. Manage the bid process, including bidder briefings, clarification management, and document handling. Facilitate evaluation processes, including compliance checks and commercial assessments. Support legal, commercial, and technical negotiations. Oversee contract drafting, approvals, and final award processes. Ensure compliance with internal policies and frameworks, including Local Buying and Aboriginal Participation strategies.
Senior Saftey Advisor
Location: Brisbane
Branche: Infrastructure
Expertise: Quality Management
Experience: 4 years
Responsibilities: Our client have been operating in their specific industry for 50+ years with highly effective processes / procedures in place and a heavy emphasis on safety. You will be joining an established team with a Safety Manager and 2 - 3 roaming Safety Advisors. As a Safety Advisor, you will work across projects in Brisbane to ensure safety is maintained to a high standard on site: Ensuring compliance with safety regulations and standards. Developing and implementing safety plans tailored to each project. Conducting regular site audits to identify and mitigate safety hazards, documenting findings, and recommending corrective actions. Having a strong influence on and being able to manage a diverse range of people. Leading safety meetings to foster a culture of safety awareness, discuss concerns, and reinforce safety protocols. Investigating accidents, near-misses, and safety violations, and providing recommendations to prevent future incidents. Maintaining accurate records of safety inspections, incident reports, training sessions, and safety-related communication.
Document controller job description
A Document Controller is a crucial asset for any business, responsible for maintaining organised and up-to-date documents using advanced software. This role involves digitising paper documents, ensuring secure storage, and overseeing the distribution of accurate information throughout the organisation.
In industries like construction, Document Controllers manage technical documents such as blueprints, fostering smooth collaboration among professionals. They handle document verification, scanning, and photocopying, while also writing reports and ensuring easy document access across departments.
Document controller responsibilities
As a Document Controller, you will be the steward of precision in document management. Key duties of a document controller often include:
- Copying, scanning, and securely storing documents.
- Reviewing and editing files for accuracy and contract compliance.
- Monitoring technical documents, ensuring updates and accuracy.
- Distributing project-related copies to teams for seamless collaboration.
- Facilitating document access and retrieval upon request.
- Digitising physical documents through scanning and uploading.
- Crafting and adapting document templates for contracts.
- Managing document movement across the organisation, including sensitive materials.
- Organising physical and digital records in a systematic filing system.
- Collecting, scanning, and uploading documents following established procedures.
- Registering essential technical documents in the system.
- Using SmartSolve Document Management for daily operations and quality control.
- Communicating updates and document access to personnel.
- Printing and dispatching documents promptly as needed.
- Collaborating with various departments for effective document handling.
- Creating templates for future document use.
- Responsively retrieving files for employees and clients.
- Orchestrating efficient document flow within the organisation.
- Ensuring confidentiality of sensitive information and agreements.
- Generating ad-hoc project progress reports.
Document controller qualifications
Embarking on the journey to become a skilled Document Controller offers several pathways for qualification. You can choose to pursue your career by completing a university or college course, or even opt for an apprenticeship, each providing a distinct route towards this role.
To become a successful Document Controller, certain requirements and skills are essential.
These include:
- Experience: Proven work experience in Document Control or similar roles.
- Education: An associate degree or higher in Computer Science, Business Administration, or related fields.
- Technical Savvy: Familiarity with a range of office software and document management systems.
- File Management: Competence in working with different file types and document capturing systems.
- Organisation: Ability to organise and maintain physical and digital documents with meticulous attention to detail.
- Communication: Effective communication skills for seamless interaction with diverse departments.
- Time Management: Proficiency in multitasking and timely task resolution.
- Regulatory Knowledge: Understanding of relevant document handling regulations.
- Project Insight: Basic knowledge of project management principles.
- Typing and Writing: Proficient typing, report writing, and editing skills.
- EDMS Familiarity: Knowledge of Electronic Document Management Systems (EDMS).
These qualifications and skills will empower you to excel as a Document Controller, ensuring the efficient management of information flow within an organisation.