Administration Assistant
Australia, Brisbane
Fulltime: 40 hrs a week
Experience: 4-6 Years
Conventional Energy
Introduction
Our client, a leading Energy company, is seeking an organised and proactive Administration Assistant to support the GM Asset Support, HSSE Manager, and broader Asset Support & HSSE Leadership Teams. This role plays a critical part in keeping leadership activities running smoothly by managing calendars, coordinating travel, supporting reporting processes, and handling operationally important administrative tasks.
This is an excellent opportunity for an administration professional who thrives in a fast-paced, high-criticality environment and enjoys working with a diverse group of stakeholders.
About this role
- Manage calendars for the GM Asset Support and HSSE Manager
- Coordinate diary alignment with key internal stakeholders
- Arrange domestic travel, site visits and itineraries for the Asset Support Leadership Team
- Provide onboarding coordination for new team members
- Schedule, minute and track actions for weekly and monthly leadership meetings
- Support HSSE incident reporting and follow-up, including updates in Sphera
- Coordinate Incident Management Team rosters across East and West Coast
- Assist with reporting and data entry
- Maintain distribution lists, SharePoint and MS Teams sites
- Support internal communications and assist with broader administration activities across the leadership teams
Is this you?
- Proven experience in administrative support roles within operations, HSSE or corporate environments
- Strong Microsoft Office skills (Word, Excel, PowerPoint)
- Experience with incident management databases (e.g., Sphera)
- Experience with SAP or similar financial systems
- Excellent communication skills and stakeholder engagement capability
- High attention to detail with strong organisational and time-management skills
- Ability to work independently while supporting multidisciplinary teams
- Professional, proactive and self-motivated approach
What we offerÂ
- Excellent negotiable day rate!
- Salary sacrificing
- Employee Assistance Program (EAP)
- Corporate discounts
About Brunel
Brunel is a recruitment and flexible workforce solution provider which connects talented people with opportunities throughout Australasia and around the world. We specialise in highly skilled roles across a variety of technical, professional, trades and craft disciplines, pairing candidates with industry-leading projects and organisations on a contract, permanent or secondment basis.
Operating in Australasia since 1997, Brunel has major bases of operation in Perth, Sydney, Brisbane, Melbourne and Port Moresby, which are further backed by the strength and reach of a truly global network spanning over 45 countries, 120 offices and 50 years of successful operation.
Brunel is proud to be equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander and female candidates.
Do you have questions?
If you have any questions or would like to discuss the details of this role, please contact Mandy Hobbs,E: m.hobbs@brunel.net / M: 0413 434 050