Records Management Coordinator

Secondary Principal RIM Steward Duties:

• Promote awareness and ensure compliance with Lilly's Global Records Management policies and procedures.
• Coordinate quarterly records clean-up activities, including logistics, communication, and reporting.
• Collaborate on project-specific archiving across various departments.
• Complete annual self-assessment for compliance and assist in implementing electronic records management processes.
• Liaise with Global RIM staff regarding updates to retention schedules and procedures.
• Ensure proper handling of records under litigation holds in collaboration with legal counsel.
• Assist in audit activities and ensure departmental RIM stewards are trained and assigned.
• Maintain and update the Canada Records Retention SharePoint site or equivalent collaboration space.
• Coordinate with external clinical study sites on document retention and disposition.​

Third-Party Storage - Records Archivist Responsibilities:

• Manage Iron Mountain account, ensuring accurate user access and up-to-date information.
• Oversee the indexing and description of archived documents, collaborating with department owners.
• Coordinate the annual destruction process in line with retention schedules.
• Assist in updating and organizing archived box information and compliance documentation.
• Prepare and submit monthly invoice-related files and participate in audits as required.​

Administrative Duties:

• Pull reports from internal repositories such as Veeva QualityDocs.
• Respond to Freedom of Information and Access to Information requests.
• Manage external filings related to corporate records and registrations.
• Undertake additional projects or tasks as assigned.