Procurement Manager

Scope of Work

The Procurement Manager will serve as the primary local contact for suppliers in China and as the interface with the client's overseas Supply Chain Management team. The role covers supplier relationship management, strategic sourcing, operational procurement, vendor qualification and performance management, logistics and customs coordination, material inspection, claims, and aftersales support. The position will also contribute to supply chain efficiency, documentation, knowledge transfer, and continuous improvement while maintaining strict confidentiality regarding client and supplier information.

Key Tasks & Responsibilities

Supplier Management & Market Development

• Manage relationships with existing suppliers in China and maintain regular communication with supplier representatives.
• Increase market transparency by identifying additional or alternative sourcing opportunities in close cooperation with technical experts.
• Build and maintain a local supplier network for pumps, valves, skids, switchboards, heat exchangers, instrumentation, and related engineered equipment.
• Maintain an up-to-date supplier database, including contact information and relevant sourcing records.

Strategic & Operational Procurement

• Manage RFQ preparation, specification checks, quotation management, price benchmarking, commercial evaluation, and negotiation.
• Identify and realize cost, lead-time, and supply-risk improvement opportunities.
• Ensure cost- and time-efficient procurement of low-value and C-category parts through appropriate purchasing channels.
• Create purchase orders on behalf of the overseas Supply Chain Management team and monitor delivery and invoice status.
• Prepare supplier payment applications and supporting documentation.

Vendor Qualification, Performance & Quality

• Support vendor qualification through supplier site visits, audits, inspections, and verification of commercial requirements.
• Monitor supplier performance and lead improvement discussions covering quality, cost, responsiveness, delivery, and other issues.
• Coordinate claim management with shipyards, suppliers, and the overseas project or supply chain team.
• Inspect materials at shipyards, fabricators, and local suppliers; verify packing lists and certifications; prepare inspection reports and issue non-conformance reports when required.

Logistics, Customs & Aftersales Support

• Liaise with customs agents and support customs handbook follow-up and shipyard applications.
• Organize material transportation, including Free Trade Zone arrangements where required.
• Check import and export customs declaration documents provided by suppliers and shipyards.
• Support aftersales activities through spare-parts ordering and the return of defective or damaged materials overseas.

Stakeholder Coordination & Reporting

• Work closely with overseas procurement, shipping, trade compliance, technical, and aftersales stakeholders; report challenges, risks, and improvement opportunities.
• Coordinate with clients when required for inspections and operational follow-up, while protecting confidential information.
• Escalate deviations, unresolved issues, and operational concerns to the direct leader in a timely manner.
• Organize and accompany overseas colleagues on supplier visits within China.

Local Purchasing, Inventory & Administration

• Purchase PPE, tools, test gas, project materials, office supplies, and other operational items as required.
• Maintain purchase order records, inventories, and maintenance records for tools, PPE, office items, and project-related materials or equipment.
• Keep storage areas organized and ensure accurate inventory records.
• Arrange business travel support such as hotels and rental cars, including quotation comparison and negotiation.

Process Improvement & Knowledge Transfer

• Contribute ideas to improve procurement processes, cost structure, lead times, supply chain efficiency, and risk management.
• Maintain complete and current documentation for local supply chain processes in coordination with overseas stakeholders.
• Share knowledge across local and overseas teams, act as a mentor when required, and support succession and handover planning.