Personal Assistant


About this job

  • Market: Energy
  • Industry: Oil & Gas
  • Area of expertise: Project Management & Services
  • Location: United Arab Emirates

What is required?

  • Hours per week: 48
  • Education level: Professional Bachelor
  • Closing date: Tuesday, March 7, 2023

About this role: Personal Assistant

  • Provides support to superior to facilitate the achievement of tasks and anticipates superior’s needs;
  • Manages superior’s calendar, emails, contacts, correspondence and travel arrangements (flights/accommodation/transfers...);
  • Ensures business trips are approved as per Company Corporate Security requirement and make sure that employees receive the necessary security advice;
  • Coordinates appointments and meetings in line with superior, and actively supports the meeting’s preparation by organizing the necessary documentation through the concerned departments;
  • Coordinate communication to the dealer network and ensure that the appropriate reference numbers are assigned for the assigned division;
  • Prepares CEO meeting’s minutes. Files and archives the minutes of appropriate meetings and distributes to the participants including follow-up;
  • Organizes and prepares the expense claims of superior;
  • Prepares business Translation (English, German, Arabic) when necessary;
  • Coordinates the holidays plans within the department. Keeps permanent record of holiday plans and issues the necessary approval after validation by his superior;
  • Ensures the respect of Company policies linked to her/his activity (travel policy, meetings arrangements, mobility scheme…);
  • Follows-up or implement special projects assigned on case-to-case basis;
  • Raises purchase orders in KSRM system and process invoices in coordination with Finance Department;
  • Manages/organizes events, conferences or workshops initiated by the CEO;
  • Is the deputy administrator of Group Management topics if the CEO Executive Assistant / Project Manager is unavailable;
  • Permanently looks for possible improvements in his/her function and the related topics;
  • As a central point of contact within Company, ensures a feed-back to his/her hierarchy about company topics;
  • Seeks for new ideas/solutions to improve processes and status quo (e.g.: digitalization).

What you need to bring:

  • Degree/Diploma Holder, communicative and language skills;
  • Secretarial and/or hospitality background, 5-year experience in similar position;
  • Fluency in English (written and spoken);
  • Good understanding over company’s organization and business principles;
  • Very good communication and organizational skills;
  • Good team player;
  • Service and customer oriented;
  • Capability to anticipate needs/requirements;
  • High sense of confidentiality.

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

  • Job references (optional)
  • Motivation Letter (optional)
  • Resume
Apply now

Any questions remaining?

Your consultant, Jithin Thomas is happy to clarify anything about this vacancy. When reaching out, use this number:

Account manager

Jithin Thomas
Brunel Energy UAE Dubai

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