About this job
- Market: Energy
- Industry: Oil & Gas
- Area of expertise: Project Management & Services
- Location: United Arab Emirates
What is required?
- Hours per week: 48
- Education level: Professional Bachelor
- Closing date: Tuesday, March 7, 2023
About this role: Personal Assistant
- Provides support to superior to facilitate the achievement of tasks and anticipates superior’s needs;
- Manages superior’s calendar, emails, contacts, correspondence and travel arrangements (flights/accommodation/transfers...);
- Ensures business trips are approved as per Company Corporate Security requirement and make sure that employees receive the necessary security advice;
- Coordinates appointments and meetings in line with superior, and actively supports the meeting’s preparation by organizing the necessary documentation through the concerned departments;
- Coordinate communication to the dealer network and ensure that the appropriate reference numbers are assigned for the assigned division;
- Prepares CEO meeting’s minutes. Files and archives the minutes of appropriate meetings and distributes to the participants including follow-up;
- Organizes and prepares the expense claims of superior;
- Prepares business Translation (English, German, Arabic) when necessary;
- Coordinates the holidays plans within the department. Keeps permanent record of holiday plans and issues the necessary approval after validation by his superior;
- Ensures the respect of Company policies linked to her/his activity (travel policy, meetings arrangements, mobility scheme…);
- Follows-up or implement special projects assigned on case-to-case basis;
- Raises purchase orders in KSRM system and process invoices in coordination with Finance Department;
- Manages/organizes events, conferences or workshops initiated by the CEO;
- Is the deputy administrator of Group Management topics if the CEO Executive Assistant / Project Manager is unavailable;
- Permanently looks for possible improvements in his/her function and the related topics;
- As a central point of contact within Company, ensures a feed-back to his/her hierarchy about company topics;
- Seeks for new ideas/solutions to improve processes and status quo (e.g.: digitalization).
What you need to bring:
- Degree/Diploma Holder, communicative and language skills;
- Secretarial and/or hospitality background, 5-year experience in similar position;
- Fluency in English (written and spoken);
- Good understanding over company’s organization and business principles;
- Very good communication and organizational skills;
- Good team player;
- Service and customer oriented;
- Capability to anticipate needs/requirements;
- High sense of confidentiality.
Start applying immediately
Sending an application is quick and easy. Just make sure you have the required documents ready to go.
- Job references (optional)
- Motivation Letter (optional)
- Resume
Any questions remaining?
Your consultant, Jithin Thomas is happy to clarify anything about this vacancy. When reaching out, use this number:
PUB388741
Account manager
Jithin Thomas
Brunel Energy UAE Dubai
t.jithin@brunel.net