Document Controller
Brasil, Rio De Janeiro
Fulltime: 40 hrs a week
Experience: Not applicable
Conventional Energy
Introduction
Brunel is seeking a Document Controller to work with one of our clients in the oil and gas sector, on a temporary 9-month contract (with the possibility of becoming a fixed employee). The work schedule will be 40 hours per week, hybrid, at our office located in Rio de Janeiro (RJ).
What are you going to do
- Manage and maintain the organization's document control processes, ensuring that all project documents are accurately captured, organized, and accessible.
- Implement and enforce document control procedures and standards, ensuring compliance with industry regulations and organizational policies.
- Coordinate document distribution and retrieval, ensuring that the right documents are available to the right people at the right time.
- Ensure document security and confidentiality by implementing access controls and monitoring systems to protect sensitive information.
- Maintain organized and efficient document archives, both digital and physical, ensuring that all documents are properly labeled, indexed, and stored for easy retrieval.
- Monitor document workflows, tracking the status of document submissions, revisions, and approvals to ensure timely completion.
- Assist in the digitization of physical documents, converting paper records into digital formats and integrating them into electronic document management systems (EDMS).
- Provide training and support to the team on document control procedures and the use of document management systems, ensuring consistent practices throughout the organization.
- Collaborate with project teams and external suppliers to manage the flow of documentation, ensuring that all documents are accurate, up-to-date, and properly filed.
- Report document control activities to management, providing updates on the status of document processing and any issues that may arise.
Essential skills and knowledge
- Bachelor's degree in Information Management, Records Management, Library Science, or related fields.
- Certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) are desirable.
- Experience in managing the entire document lifecycle, including creation, review, approval, distribution, and archiving, ensuring that all documents are properly controlled and accessible.
- Proficiency in using document control tools and software, such as SharePoint, Aconex, or Documentum, to manage document workflows, version control, and access permissions.
- Proficiency in document control processes, records management, and the use of document management systems (DMS).
- Experience with implementing and maintaining document control systems to ensure accurate and efficient management of project documents and records.
- Advanced English
Anything else ?
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At Brunel, we are proud of our unique corporate culture, which is shaped and nurtured by the collective efforts of our employees. Our work environment is characterised by an authentic, communicative and inclusive approach to teamwork that fosters an atmosphere of collaboration and creativity. Our values are at the center of everything we do – for our clients, our colleagues and ourselves.
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Since 1975, our mission has always been to connect specialists to exciting career opportunities, to support the development of these careers, and to offer fair and equal employment. This has enabled us to create a truly sustainable and durable business model. Having a passion for people and caring deeply for the environment is not only part of Brunel’s DNA but is also reflected in our culture and values. As a global company, we take our social responsibility very seriously.
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