Project Coordinator

The Role

Job Responsibilities

• Provide full secretarial and admin support to the team to ensure the smooth running of the project’s operations;
• Maintain records of contractors and assist in their movement;
• Develop and maintain document control processes for the efficient management;
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team;
• Support the operations/HR/Finance team in daily admin roles;
• Perform data-entry, recording, printing and filing duties required at file;
• Undertake any ad-hoc admin projects/duties as required;
• Daily usage of WIZARD/iDrake to ensure all data is properly maintained for site communication;
• Assist to check and verify contractor claims and invoices for project team;
• Daily Management and planning including setting up internal and external meetings where required;
• Provide assistance for external and internal interfaces to clients and contractors to ensure requests for information or issues are addressed efficiently and directed to the correct person;
• Mobilization coordination with Operations;
• Personal Protective Equipments (PPEs) control and issuance to contractors.
• Tools control and issuance to contractors;
• Coordination with transport companies for the daily commuting of contractors.
• In-charge of securing the site gate pass of the contractors;
• In-charge of arranging the site safety induction of the contractors before starting to work;
• Liaising directly with the client on contractors’ with their work assignment;
• Managing the contractor’s concerns;
• Assisting with contractors’ payroll queries;
• Liaising directly with the accounts team if they have any queries regarding the timesheet or expenses claim of the contractors;
• Assisting in the demobilization process of the contractors;
• Serve as primary point of contact to contractors for issues like contracts, payroll and etc.
• Coordination with contractors for site training;
• Any other duties as required by the Company;
• Full time based at shipyard.

What We Expect of You

• Excellent interpersonal, networking, and communication skills.
• Organized, meticulous, and has a good sense of time management.
• Good knowledge of Excel, PowerPoint and ability to quickly adapt to new software and tools.
• Proactive and problem-solving attitude.
• Independent and a team player.
• High interpersonal skill with positive attitude and mindset.
• At least three years’ relevant work experience based in the yard.
• Fresh and dynamic team player with good cooperation and communication skills.
• Positive attitude and willingness to learn.

What We Can Offer You:

• Excellent corporate culture
• Friendly and supportive team
• Working with multinational and multicultural team
• Fun working environment
• Career development and opportunity
• Open and transparent communication

In Brunel, we have built a truly sustainable and durable business model: connecting specialists to exciting career opportunities, supporting the development of these careers, and offering fair and equal employment.