Australia, Corio
Fulltime: 40 hrs a week
Experience: 2-4 Years
Education Level: Secondary School
Conventional Energy
Closing: June 22, 2025

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Introduction

On behalf of our client, a High-Profile Company providing Specialist Services to the Oil & Gas Energy sector, Brunel is seeking a skilled Project Administrator to support the turnaround execution and assist the overseas Technicians with their onboarding upon arrival in Australia. Open to candidates residing in Geelong, Victoria!

What are you going to do 

  • Provide assistance to the Project Manager, Supervisors and Cost Controller in the day-to-day project activities
  • Support team meetings, take minutes, and follow up on action items
  • Perform general administrative tasks and handling correspondence.
  • Maintain accurate project documentation, records, and filing systems (digital and manual)
  • Act as a point of contact between Project Teams, Clients and internal departments
  • Coordinate communication flows and distribute updates, reports, and documentation as required
  • Assist in preparation and formatting of reports, presentations, and project documents
  • Ensure version control and document integrity for key project materials
  • Procurement processes including raising purchase orders and tracking deliveries
  • Maintain inventory and coordinate supply of office and project materials
  • Basic budgeting and invoicing tasks, such as timesheet collation
  • Assist in compiling cost reports or financial summaries for project tracking
  • Organise travel arrangements, site access, accommodations, and logistics for project personnel
  • Booking meetings and managing room / resource availability

Essential skills and knowledge 

  • Previous experience in Project Administration supporting shutdowns/turnarounds
  • Confident communication, both verbal and written
  • Strong IT skills such as database software, MS Office - Word, Excel, PowerPoint, Outlook)
  • Monday to Saturday, 50-60 hour per week during peak of turnaround
  • Strong focus towards attention to detail
  • Heavy industry understanding is preferred
  • Experience in a service focused environment meeting the needs of both internal and external customers
  • Hold a valid Driver's Licence and be confident in driving a 12-seater mini bus from time to time

What we offer 

  • Attractive hourly pay rate, +overtime rate
  • Salary sacrificing
  • Employee Assistance Program (EAP)
  • Corporate discounts

About Brunel

Brunel is a recruitment and flexible workforce solution provider which connects talented people with opportunities throughout Australasia and around the world. We specialise in highly skilled roles across a variety of technical, professional, trades and craft disciplines, pairing candidates with industry-leading projects and organisations on a contract, permanent or secondment basis.

Operating in Australasia since 1997, Brunel has major bases of operation in Perth, Sydney, Brisbane and Port Moresby, which are further backed by the strength and reach of a truly global network spanning over 45 countries, 120 offices and 45 years of successful operation.

Brunel is proud to be equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander and female candidates.

Do you have questions?

If you have any questions or would like to discuss the details of this role, please contact Mandy Hobbs,E: m.hobbs@brunel.net, Tel: 0413 434 050

Are you the perfect match for this vacancy? Apply in 5 minutes and let's get in touch!

Are you in perfect match ?

Anything Else?

Shape your future

Are you ready for the next step in your career? Join Brunel’s powerful global network, where passionate, results-driven specialists come together with industry-leading clients. By connecting specialists to pioneering projects, we drive change in many industries, enabling growth and delivering great outcomes. Brunel helps you reach your full potential and empowers you to make an impact within a purpose-driven global company.

Explore your career opportunities!

Our Culture and Values

At Brunel, we are proud of our unique corporate culture, which is shaped and nurtured by the collective efforts of our employees. Our work environment is characterised by an authentic, communicative and inclusive approach to teamwork that fosters an atmosphere of collaboration and creativity. Our values are at the center of everything we do – for our clients, our colleagues and ourselves.

Learn more about our global network of specialists!

Our ESG Commitment

Since 1975, our mission has always been to connect specialists to exciting career opportunities, to support the development of these careers, and to offer fair and equal employment. This has enabled us to create a truly sustainable and durable business model. Having a passion for people and caring deeply for the environment is not only part of Brunel’s DNA but is also reflected in our culture and values. As a global company, we take our social responsibility very seriously.

Join us on our mission!

Do you have any questions about this vacancy ? 

MH

Mandy Hobbs

0413 434 050