Contracts Administrator

Duties and Responsibilities

• Aid in negotiating and drafting complex EPC Prime Contract Change Orders to EPC Contractor. Work with the various disciplines to ensure that alignment is achieved with the proposed scope, schedule and cost as part of negotiations and finalizing the EPC Prime Contract Change Order.
• Draft formal correspondence such as notices, letters related to design clarifications and responses to the Contractor's inquiries.
• Administer EPC Prime Contract, and manage and track Owner and Contractor obligations. Work cross-functionally to track and expedite the completion of Owner obligations using company-developed tools and templates and coordinate with various functions to track and expedite the completion of Contractor obligations.
• Review, advise, and train the project team on EPC Prime Contract. Develop presentation slides and deliver workshops on EPC. Prime Contract obligations. Monitor contract compliance to ensure that all legal and contractual matters are addressed efficiently and promptly.
• Provide life cycle support of the EPC Prime Contract to include change management and contract close-out. Draft change orders and amendments, contract terms, pricing and payment schedules, gather signatures, and record changes into contract management tools. Perform audits of contract documents to ensure compliance, and track contract performance against commitments and compliance to project policies and procedures. Support the verification of completion certificates and document project and contract close-out.
• Participate in key meetings to accurately document discussions, events, actions, and resolutions, as well as draft white papers and strategic recommendations, and create tools for analyzing and tracking contractor activities, notices, and claims.
• Liaise with legal, insurance, risk and tax departments and contractors to develop and administer insurance and tax requirements for specific projects, regions, or financing needs.
• Develop and integrate contract management tools, templates, methods and processes. Utilize tools and templates, prepare and disseminate information regarding contract status, compliance, modifications, etc. Assist in developing and maintaining the contract databases, logs, dashboards, and manage the SharePoint contract document repository.
• Research current regional and global events, including any events related to public policies, health and safety, seismic and weather threats to relevant region or job site, or governmental tariff risks to understand potential risks and impacts to the Owner. Track issues and draft memoranda to document events and risk mitigation activities.
• Perform other duties as assigned (no more than 5% of duties).