Administrative Buyer

• Create, issue, maintain, and manage Purchase Orders (POs) for materials and services within ERP/Fishbowl systems.
• Lead RFQ activities and engage suppliers to obtain pricing, lead times, technical specifications, and commercial information.
• Negotiate PO-level pricing, delivery terms, and commercial conditions where master agreements are not in place.
• Obtain supplier acknowledgements, monitor committed delivery dates, and proactively mitigate supply risks.
• Process purchase order revisions, change orders, and reissues while ensuring appropriate approvals are secured.
• Perform ongoing PO maintenance to ensure purchasing data remains accurate and aligned with business requirements.
• Generate material purchase requests and obtain required spending authority approvals.

Supplier & Vendor Management

• Monitor supplier performance, including on-time delivery, quality, responsiveness, and service levels.
• Escalate supply constraints, late deliveries, and material shortages while documenting corrective actions and recovery plans.
• Support supplier onboarding activities and maintain accurate supplier documentation.
• Participate in supplier performance reviews and contribute to scorecard development and tracking.
• Expedite open orders as needed to support production schedules and customer commitments.

• Validate material requirements for production, R&D, and non-forecasted demand.
• Prevent duplicate purchases by reviewing inventory availability, excess stock, and existing commitments.
• Manage procurement and availability of raw materials and production consumables.
• Coordinate special order requirements and support Request-to-Order (RTO) activities with internal and external stakeholders.
• Maintain and manage open order reports, ensuring timely supplier follow-up on late or at-risk deliveries.

Manufacturing & Production Support

• Create and maintain manufacturing orders, including bills of materials (BOMs), assemblies, and related production data.
• Support BOM development and validation to ensure accurate planning, purchasing, and manufacturing execution.
• Maintain RTO trackers and provide visibility into production and supply chain status.
• Coordinate outside processing and third-party manufacturing activities, including:
  • Free-issue materials
  • Service purchase orders
  • Material transfers
• Track supplier progress and proactively address delivery, quality, or capacity issues impacting production.

• Create and maintain item masters, part numbers, BOMs, and related ERP master data.
• Ensure data accuracy and governance for specifications, costs, supplier information, and supporting documentation.
• Validate system costs and purchasing data to maintain financial accuracy.
• Maintain traceability records and audit-ready documentation.
• Issue purchase orders with complete technical specifications, documentation packages, and quality requirements.

Engineering Change & Configuration Management

• Support Engineering Change Requests (ECRs) and Engineering Change Notices (ECNs).
• Assess and implement engineering changes impacting inventory, open purchase orders, and material requirements.
• Ensure alignment between engineering documentation, procurement specifications, and inventory records.

• Support the resolution of material shortages and non-conformances, including rework, returns, replacements, and scrap disposition.
• Coordinate with Quality teams on NCR investigations, corrective actions, and supplier-related quality issues.
• Assist with first article inspections and supplier qualification activities.
• Maintain traceability, compliance, and quality documentation.
• Support inventory disposition activities, including adjustments, write-offs, and scrap transactions.
• Coordinate scrap recovery efforts, supplier credits, and related inventory reconciliations.

Procure-to-Pay (P2P) & Financial Administration

• Review supplier invoices and perform three-way matching between purchase orders, receipts, and invoices.
• Resolve invoice discrepancies in partnership with Accounts Payable, suppliers, and internal stakeholders.
• Support cost validation and system accuracy to ensure financial integrity and reporting accuracy.
• Assist with timely invoice processing and payment resolution.

• Manage procurement activities related to subcontracting, outside processing, threading services, and other specialized supply requirements.
• Coordinate material movement between suppliers, third-party processors, warehouses, and manufacturing facilities.
• Monitor logistics activities to support uninterrupted material flow and production schedules.

Performance & Continuous Improvement

• Track and report key procurement metrics, including on-time delivery, lead times, quality performance, cost management, and supplier responsiveness.
• Maintain accurate visibility of open orders and purchasing performance through reporting and analysis.
• Support continuous improvement initiatives across procurement, planning, inventory, and supply chain operations.
• Identify opportunities to improve workflows, reduce lead times, enhance supplier performance, and optimize procurement efficiency.