Introduction

Senior Document Controller to lead and manage the document control process across projects and departments. Responsible for ensuring that all documentation is accurately managed, stored, distributed, and retrieved in accordance with company policies, contractual obligations, and applicable standards. This role requires leadership in setting up systems, enforcing procedures, and mentoring junior staff.

What are you going to do

Implement and maintain the document control system (electronic and physical).
Establish and enforce document control procedures, workflows, and standards.
Maintain accurate records of all project documentation including drawings, technical documents, contracts, submittals, transmittals, RFIs, and correspondence.
Assign and monitor document numbering, revision control, and distribution protocols.
Interface with project teams, consultants, contractors, suppliers, and clients to manage document flow and ensure timely approvals.
Monitor document schedules to ensure timely submissions in line with project milestones.
Coordinate with the quality department to ensure document compliance with QA/QC standards.
Supervise and mentor junior document controllers and administrative staff.
Conduct training sessions on document control systems and procedures.
Support audits and reviews by providing required documentation and records.
Generate reports on document status, outstanding reviews, and KPI tracking.
Ensure document control practices meet ISO 9001, contractual, and regulatory requirements.
Maintain confidentiality and security of project documentation.

Essential skills and knowledge

Minimum 12 years of relevant experience in document control, with at least 3 years in a senior or supervisory role.
Diploma or Degree in Business Administration, Information Management, Engineering, or related field.
Strong understanding of document management systems (EDMS), such as Aconex, Procore, SharePoint, Asite, Documentum, or similar.
Familiar with document control requirements in industries such as construction, oil & gas, engineering, or infrastructure.

Advanced knowledge of document control standards and best practices.
High level of accuracy and attention to detail.
Proficiency in Microsoft Office Suite and EDMS platforms.

What we offer

Global Network and Professional Community: As part of the Brunel family, you will join a vast network of professionals and experts across industries, fostering connections that help you thrive in your career.

Commitment to Safety and Excellence: We prioritize safety and operational excellence. In this role, you will play a key part in upholding our safety standards, working closely with the team to ensure a hazard-free and efficient operation.

Competitive Salary Package: A highly competitive salary that reflects your experience and skills, designed to motivate and reward top-tier talent like yourself.

Closing: 09 October 2025

Apply Now

Do you have questions?

Vacancy reference: TR-264537

VS

Corporate recruiter

Venna Soraya

+62 21 50610597

Contact

Application process

First Contact

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

Scheduling an Interview

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

Phone/ Qualification Interview

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

Meeting in Real Life

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth interview to review your communication and interpersonal skills.

Application for the Position

Submission of candidates resume for client’s approval and screening.