Contracts Administrator
Usa, Texas, Houston
Experience: 4-6 Years
Conventional Energy
Introduction
Partner to manage and administer large and complex EPC Prime Contract for LNG projects in the Gulf Coast. Provide guidance on contract terms, track commercial issues, monitor contract obligations, and draft formal correspondence.
About this role
Duties and Responsibilities
- Aid in negotiating and drafting complex EPC Prime Contract Change Orders to EPC Contractor. Work with the various disciplines to ensure that alignment is achieved with the proposed scope, schedule and cost as part of negotiations and finalizing the EPC Prime Contract Change Order.
- Draft formal correspondence such as notices, letters related to design clarifications and responses to the Contractor's inquiries.
- Administer EPC Prime Contract, and manage and track Owner and Contractor obligations. Work cross-functionally to track and expedite the completion of Owner obligations using company-developed tools and templates and coordinate with various functions to track and expedite the completion of Contractor obligations.
- Review, advise, and train the project team on EPC Prime Contract. Develop presentation slides and deliver workshops on EPC. Prime Contract obligations. Monitor contract compliance to ensure that all legal and contractual matters are addressed efficiently and promptly.
- Provide life cycle support of the EPC Prime Contract to include change management and contract close-out. Draft change orders and amendments, contract terms, pricing and payment schedules, gather signatures, and record changes into contract management tools. Perform audits of contract documents to ensure compliance, and track contract performance against commitments and compliance to project policies and procedures. Support the verification of completion certificates and document project and contract close-out.
- Participate in key meetings to accurately document discussions, events, actions, and resolutions, as well as draft white papers and strategic recommendations, and create tools for analyzing and tracking contractor activities, notices, and claims.
- Liaise with legal, insurance, risk and tax departments and contractors to develop and administer insurance and tax requirements for specific projects, regions, or financing needs.
- Develop and integrate contract management tools, templates, methods and processes. Utilize tools and templates, prepare and disseminate information regarding contract status, compliance, modifications, etc. Assist in developing and maintaining the contract databases, logs, dashboards, and manage the SharePoint contract document repository.
- Research current regional and global events, including any events related to public policies, health and safety, seismic and weather threats to relevant region or job site, or governmental tariff risks to understand potential risks and impacts to the Owner. Track issues and draft memoranda to document events and risk mitigation activities.
- Perform other duties as assigned (no more than 5% of duties).
Is this you?
Experience
- At least 5+ years of experience in a comparable contracts administration or contracts management role within the energy sector or on complex capital construction projects required.
- Experience with dispute resolution, claims management, contracting, procurement, supply chain management, and commercial legal experience preferred.
- Experience with day-to-day management of high-volume contract-related inquiries and change management preferred.
- Experience in EPC contracting and familiarity with various contract delivery methods such as LSTK, GMP, Cost-Plus, etc. preferred.
- Experience with developing training materials and delivering training to internal clients preferred.
Knowledge, Skills and Abilities
- Knowledge of general corporate business practices, government and commercial contracting regulations and principles, subcontracting practices, and accounting and finance principles.
- Knowledge of contracting strategies.
- Strong contract negotiations skills.
- Excellent listening skills and ability to document events, details and meetings.
- Interpersonal, problem-solving and verbal and written communication skills.
- Strong analytical and mathematical skills.
- Computer skills including working knowledge of spreadsheets, word processing and database software packages, internet applications and/or company-specific computer applications.