Introduction

  • This position coordinates tasks related to the procurement of goods, and services in the organization.
  • The incumbent coordinates and follows up with the internal and external stakeholders, supports various internal and external market analyses, and ensures all documentation related to procurement is arranged systematically and available for review.

What are you going to do

  • Communicates with end-users to prepare specifications for items/ equipment or services as required.
  • Assists in purchasing/acquiring lab supplies and equipment, stationery, pantry items, ITS supplies, software, gift items, books, P-Card purchases, and other services (branding, marketing campaigns, hotels, catering, and events management etc.).
  • Reviews requisitions and liaises with vendors to obtain product or service information such as price availability and delivery schedule.
  • Coordinates with vendors and internal customers for assigned products and services; investigates and identifies new product areas; meets with suppliers and customers as required.
  • Promptly follows up with vendors to ensure customers’ needs are being met and queries are resolved.
  • Assists in managing the investigation and qualification process for suppliers based on forecast and demand.
  • Assists in preparing proposals, quotation requests and bids. Facilitates all tasks of the bidding process.
  • Supports negotiations by conducting preliminary research and analysis to support decision making.
  • Maintains procurement and contract documents in a systematic and auditable manner. Also ensures the maintenance of delegated sections of Master Data within the financial enterprise system.
  • Acts as point of contact for P-Card purchases and financial enterprise system training as required.
  • Contributes to the development of SOP and processes.
  • Provides contract management services including arranging for proper inspection, ensuring compliance, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods.
  • Performs other duties as assigned.

Essential skills and knowledge 

  • Bachelor's Degree in related field.
  • Bachelor’s Degree in Business Administration, Finance or Supply chain with 5 - 6 years of related experience in procurement.
  • Prior working experience in research, medical or educational environment preferred.
  • Part qualified or pursuing professional qualifications such as CIPS, SCSP (preferred).
  • Good communication and interpersonal skills to effectively interact with a variety of customers.
  • Attention to detail with strong follow-up/organization skills and ability to multi-task with demanding timeframes.
  • Well versed with the MS Office Suite of products with exposure to SAP or similar ERPs.
  • Ability to use judgement, tact and discretion and maintain high level of confidentiality.
  • Fluent in English and Arabic (preferred).

What we offer

  • Salary:
    • Hourly Rate in USD (All inclusive)
  • Work Schedule:
    • 8 Hours / 5 Days
  • Duration:
    • 31st December 2024, with possible extension
  • Location:
    • Qatar

Anything else ?

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