Introduction

We are seeking an experienced and highly professional Executive Assistant to provide direct administrative support to senior leadership within a fast-paced Oil & Gas environment. This role requires someone who is proactive, organized, detail-oriented, and capable of handling highly confidential information while supporting multiple priorities and changing schedules.

What are you going to do

Provide executive administrative support to senior leadership and project management teams
Manage complex calendars, scheduling, and meeting coordination
Coordinate domestic and international travel arrangements
Organize conferences, team meetings, events, and logistics
Book meeting rooms and ensure meeting information is accurate and updated
Prepare and process expense reports using systems such as SAP and Concur
Support onboarding and offboarding activities
Coordinate with assistants and teams across multiple office locations
Handle confidential and sensitive information with professionalism and discretion
Assist with executive communications, reports, and general administrative duties
Work closely with leadership teams to prioritize schedules and business needs

Previous experience as an Executive Assistant, Administrative Assistant, or Project Administrator
Experience supporting executive-level managers or leadership teams
Strong calendar management and meeting coordination experience
Experience coordinating travel arrangements and logistics
Proficiency with SAP, Concur, MS Office Suite, Outlook, Teams, and related systems
Excellent organizational and multitasking skills
Strong communication and interpersonal abilities
Ability to work independently in a fast-paced environment
Oil & Gas, Operators, EPC, or large corporate project experience preferred

Essential skills and knowledge

Experience supporting large-scale projects or multinational teams
Prior experience with major operators
Experience coordinating across multiple offices and time zones

Additional Information

Must be comfortable working in a dynamic environment with changing priorities
Must be able to maintain confidentiality and professionalism at all times
Candidate should be proactive, flexible, and team-oriented

Closing: 09 July 2026

Apply Now

Do you have questions?

Vacancy reference: TR-286950

RM

Corporate recruiter

Rachel Marques

Contact

$name

Application process

First Contact

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

Scheduling an Interview

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

Phone/ Qualification Interview

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

Meeting in Real Life

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth interview to review your communication and interpersonal skills.

Application for the Position

Submission of candidates resume for client’s approval and screening.