Introduction

Under general supervision, the incumbent will provide diversified administrative support to the leadership and staff of a functional unit on the assigned project.

What are you going to do

Coordinate the daily administrative operations of the assigned functional unit.
Schedule meetings, prepare agendas, record and distribute meeting minutes.
Perform complex, diversified and specialized administrative support for project leadership and functional staff.
Prepare and type correspondence, memoranda, reports, presentations and other project documentation.
Create and maintain forms, templates, spreadsheets and databases.
Compile and organize statistical and project-related information.
Review and recommend improvements to administrative procedures and work processes.
Establish and maintain electronic and hard-copy filing systems.
Process and distribute contract document transmittals to support project record keeping.
Interpret established policies and procedures and provide administrative support in resolving routine issues.
Attend meetings on behalf of the supervisor when required.
Perform other duties as assigned.

Essential skills and knowledge

Job Scope:

Nature of Work: Works primarily on routine assignments and implements solutions through individual effort.

Level of Interaction: Collaborates primarily with peers within the same functional area or department and has moderate interaction with external stakeholders.

Autonomy/Decision Making: Works under regular supervision with limited authority to establish priorities or timelines impacting the assigned area of responsibility.

Budgetary Responsibility: Has no budget responsibility.

Managerial Responsibility: Does not supervise personnel, projects or programs.

Requirements:

* High School Diploma or equivalent.* Minimum of five (5) years of administrative or secretarial experience.
* Experience supporting heavy industrial engineering and construction projects is preferred.* Strong written and verbal communication skills.
* Excellent organizational and documentation skills.* Self-motivated, quick learner and able to work independently in a fast-paced project environment.
* Proficient with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).* Ability to operate standard office equipment including computers, printers, scanners and photocopiers.

Closing: 26 July 2026

Apply Now

Do you have questions?

Vacancy reference: CR-291607

AM

Corporate recruiter

Angus McIlwraith

Contact

$name

Application process

First Contact

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

Scheduling an Interview

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

Phone/ Qualification Interview

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

Meeting in Real Life

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth interview to review your communication and interpersonal skills.

Application for the Position

Submission of candidates resume for client’s approval and screening.