Introduction

Brunel is seeking a Document Controller to work with one of our clients in the oil and gas sector, on a temporary 9-month contract (with the possibility of becoming a fixed employee). The work schedule will be 40 hours per week, hybrid, at our office located in Rio de Janeiro (RJ).

What are you going to do

Manage and maintain the organization's document control processes, ensuring that all project documents are accurately captured, organized, and accessible.
Implement and enforce document control procedures and standards, ensuring compliance with industry regulations and organizational policies.
Coordinate document distribution and retrieval, ensuring that the right documents are available to the right people at the right time.
Ensure document security and confidentiality by implementing access controls and monitoring systems to protect sensitive information.
Maintain organized and efficient document archives, both digital and physical, ensuring that all documents are properly labeled, indexed, and stored for easy retrieval.
Monitor document workflows, tracking the status of document submissions, revisions, and approvals to ensure timely completion.
Assist in the digitization of physical documents, converting paper records into digital formats and integrating them into electronic document management systems (EDMS).
Provide training and support to the team on document control procedures and the use of document management systems, ensuring consistent practices throughout the organization.
Collaborate with project teams and external suppliers to manage the flow of documentation, ensuring that all documents are accurate, up-to-date, and properly filed.
Report document control activities to management, providing updates on the status of document processing and any issues that may arise.

Essential skills and knowledge

Bachelor's degree in Information Management, Records Management, Library Science, or related fields.
Certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) are desirable.
Experience in managing the entire document lifecycle, including creation, review, approval, distribution, and archiving, ensuring that all documents are properly controlled and accessible.
Proficiency in using document control tools and software, such as SharePoint, Aconex, or Documentum, to manage document workflows, version control, and access permissions.
Proficiency in document control processes, records management, and the use of document management systems (DMS).
Experience with implementing and maintaining document control systems to ensure accurate and efficient management of project documents and records.
Advanced English

Closing: 08 May 2026

Apply Now

Do you have questions?

Vacancy reference: TR-283612

IM

Corporate recruiter

Isabel Machareth

+55 21 3328 2828

Contact

$name

Application process

First Contact

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

Scheduling an Interview

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

Phone/ Qualification Interview

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

Meeting in Real Life

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth interview to review your communication and interpersonal skills.

Application for the Position

Submission of candidates resume for client’s approval and screening.