Project Coordinators are essential roles found in a wide range of companies and industries, offering an interesting career path for those with great organisational skills. We’ll delve into the job profile of project coordinators, outlining their responsibilities, and highlighting the necessary qualifications and skills needed to embark on a career as a project coordinator.
Apply now for a job as a Project Coordinator!
Procurement Quality Coordinator
Expertise: Embedded Software
Experience: 2 years
MAIN FUNCTIONS Responsible to implement Project Quality Plan in assigned scope of work Establish Interface Management processes and procedures Monitor procurement activities and ensure compliance with approved processes and procedures Ensure inspections are conducted by qualified individuals in accordance with the Suppliers’ approved Inspection and Test Plans (ITPs) Conduct / attend selected pre-inspection meetings with critical material or equipment Suppliers Implement the Procurement Surveillance Program according to the approved Surveillance Plan Provide feedback on supplier performance to owner of Qualified Supplier List (QSL)RESPONSIBILITIES For Long Lead Equipment purchased by the company Review purchasing documents and ensure inclusion of quality requirements Coordinate inspection activities with Suppliers Conduct selected pre-inspection meetings with critical material or equipment Suppliers Coordinate and monitor inspection personnel through approved third-party agencies Identify non-conformance, verify proposed dispositions are approved and steward non-conformance to closureCompany Procured Equipment Provide oversight of Contractor’s implementation of their procurement processes and procedures through execution of the Procurement Surveillance Program: Perform assessments and verifications in accordance with the approved Surveillance Plan Review and approve Contractor’s procurement procedures and monitor Contractor performance Participate in qualification of proposed Subcontractors or Suppliers Participate in the review of Request for Quotation (RFQ) packages and bid proposals Review key Supplier quality plans, procedures, and ITPs Attend selected Supplier meetings and witness/hold points (pre-award, pre-inspection, in process, Factory Acceptance Tests) Review and approve Contractor’s source inspector selection and inspection order assignments Monitor Contractor’s source inspection activities and review ITPs and Factory Acceptance Testing (FAT) schedule for Project Team (PT) involvement Review selected source inspection reports based upon criticality ratings Ensure Contractor’s Supplier surveillance activities are commensurate with criticality ratings Monitors Contractor’s process for tracking and closure of deficiencies and corrective actions Interface with the Contractor’s Quality personnel to ensure that Contractor stewards’ resolution of issues in alignment with Project requirements Receive feedback from sites regarding quality issues of received material and equipment Interface with sites regarding logistics quality activities Identify the need for supplemental source inspection by Company and issue monitoring inspection assignments as needed Advises and informs Project Site Lead and PT on quality issues, status and metricsREQUIREMENTS: Prior experience in a closely related position Experience executing project construction or quality assurance/control of engineering, procurement, or construction activities Willing and able to business travel (domestic/overseas) to project sites to provide various levels of support Past Procurement Quality Coordinator Owner/Operator experience on major capital projectBrunel International S.E.A Pte. LtdUEN No: 199603098REA License No: 16S8067Shahidan Bin Mohamed Yusof: R1658969
Senior Project Engineer
Expertise: Embedded Software
Experience: 3 years
The Senior Project Engineer is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan and meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning Manage assigned project package(s), ensuring timely delivery within budget and to specification. Act as the primary client interface for technical and package-related matters, maintaining effective communication and relationships. Lead and execute the design, analysis, or evaluation of assigned projects using sound engineering principles while adhering to Veolia’s standards, practices, and procedures. Advise on technical aspects of project design for large-scale mechanical and water/waste treatment projects. Coordinate and prepare project technical documentation, including PPE documents, customer and partner submissions, and technical correspondence. Review and interpret P&ID diagrams to support project design, construction, and commissioning. Resolve technical issues in collaboration with Product and Engineering teams throughout the project lifecycle. Conduct technical risk assessments and develop appropriate risk mitigation strategies. Support Veolia’s technical teams during construction, start-up, and commissioning phases. Participate in design reviews, procurement evaluations, and project handover processes. Capture and share lessons learned to improve future project performance. Collaborate with the Project Manager to allocate and manage technical resources efficiently while meeting project objectives.Requirements: Bachelor’s degree in Engineering (Mechanical preferred) from an accredited university. Minimum 5 years of professional engineering experience, preferably with construction background in water treatment, waste management, or related industries. Mechanical engineering experience with the ability to read and interpret P&ID diagrams. Proven experience managing at least one project package, including coordination with clients, contractors, and internal teams. High energy level; self-starter with a strong sense of urgency in resolving issues and completing tasks. Proficiency in Google Suite and relevant engineering analysis tools. Excellent organisational skills with the ability to assess, prioritise, and orchestrate multiple tasks and resources. Strong leadership, presentation, and communication skills. Ability to work effectively within a matrix team environment.Brunel International S.E.A Pte. Ltd.UEN No: 199603098REA License No: 16S8067Reza Johannes - R1871121
Junior Finance Controller
Expertise: Financial Administration
Experience: 2 years
We are seeking a motivated and detail-oriented Junior Finance Controller to join our Client's Finance Team. The ideal candidate will have a min of 2-3 years of experience in commercial or project controlling, or contract management. This role will support the Head of Field Service in managing finance operations, ensuring accurate financial reporting, and driving financial performance.Job Description Financial Reporting: Prepare and analyze financial reports, budgets, and forecasts, ensuring accuracy and compliance with company policies. Cost Control: Monitor and control project costs, identify variances, and implement corrective actions to meet financial targets. Field Service Cost Preparation: Prepare the Field Service and Tools cost for each Field Service job package and ensure timely submission to the Project Management team. Documentation: Ensure proper and timely documentation for each Field Service job package. Contract Management: Assist in managing contracts, ensuring compliance with financial terms and conditions, and support negotiations as needed. Productivity Reporting: Prepare productivity reports for the Field Service team. Collaboration: Work closely with stakeholders to provide financial insights and support decision-making processes. Process Improvement: Identify opportunities for process improvements within finance operations and implement best practices to enhance efficiency. Audit Support: Assist in internal and external audits by providing necessary documentation and explanations as required. Compliance: Ensure compliance with relevant financial regulations and standards, as well as company policies.Requirements Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. CPA Australia or CA Singapore qualification is preferred but not required. 2-3 years of experience in commercial or project controlling, or contract management. External or internal audit experience is a plus. Strong analytical skills with the ability to interpret financial data and provide actionable insights. Proficiency in financial software and Microsoft Excel; experience with ERP systems is an advantage. Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment. Detail-oriented with strong organizational skills and the ability to manage multiple priorities.Additional Info:Work location: MacphersonSchedule: Monday- FridayPossible WFH/Hybrid Brunel International S.E.A Pte. Ltd.UEN No: 199603098REA License No: 16S8067Reza Johannes - R1871121
ICSS Supervisor
Expertise: Embedded Software
Experience: 5 years
PurposeThe Commissioning ICSS Supervisor oversees and coordinate daily interface with the site team, monitoring the scope of work related to ICSS discipline, in compliance with the project HSSE, Quality and schedule requirements defined in the construction & commissioning execution plan.Responsibilities You are responsible for ensuring that all construction & commissioning activities of your discipline are carried out at site according to the approved plans, specifications and project schedule, in compliance with HSSE & Quality regulations and standards. You supervise the daily operations of your discipline at site including workforce management, material handling, and equipment usage and ensuring the site team is working with latest project drawings, specifications and procedures. You enforce HSSE protocols and procedures to ensure all construction activities comply with company regulations and standards. You coordinate between the construction & commissioning team, project management, and other stakeholders to resolve issues or conflicts. You provide guidance and resolving challenges to achieve seamless transitions and handovers. You implement changes to the construction & commissioning plan or scope, assessing impacts on the project. You prepare and submit reports to the project management team, highlighting key achievements, challenges, and recommendations.EducationAt least a Diploma or Bachelor's degree in a relevant Engineering fieldExperience Minimum 10 years of experience as an ICSS Commissioning Supervisor or similar role, with a strong understanding of construction & commissioning management processes in the relevant discipline. Ability to read blueprints, plans, and technical documents Relevant experience in FPSO EPC projectsFunctional Competencies ICSS Inspection, testing, commissioning, and monitoring Third-party relationship management Construction, Commissioning, Quality Strategy HSSE-Q&R-OE leadership Design and execution, technical understanding Risk Management PlanningBrunel International S.E.A Pte. Ltd.UEN No: 199603098REA License No: 16S8067Jason Austria - R1217761
Insulation Inspector
Expertise: Embedded Software
Experience: 5 years
The Inspector is responsible for the supervision of construction work within surface protection, responsibility, and ensuring that the work meets the contractual as well as operational requirements. Witnessing all relevant tests according to the Company's standards and accepting only when achieved Be a resource for painting contractors and ensure alignment of acceptance criteria between the company, contractor,s and paint suppliers Conducting official inspections as well as monitoring and supervising work at the Yard, to obtain the best quality and to improve efficiency Confirmthat Galvanizing is carried out according to specification Confirm that TSA/TSZ is carried out according to specification Reporting any delays and issuing corrective action requests to the yard as and when required Verifying that all documentation is updated to as-built status continuously, and upon completion of installation and commissioning Ensure alignment with the structure inspector and acceptance criteria Take initiative for proper and timely action in all respects Take initiative to secure adequate preservation of coated surfaces The Inspector shall ensure a good working relationship between Equinor and the Yard/Contractor Monitor work progress against plans and schedules and highlight areas of concern and possible corrective actions.Requirements: Ability to review coating specifications and make necessary improvement recommendations if required Knowledgeable in NORSOK M-501 FROSIO or NACE (level 3) Inspector Certificate Prior Offshore Wind Farm project experience Minimum 10 years’ experience in construction and inspection for Blasting, Painting, Coating, Insulation, Passive Fire Protection, Thermal Sprayed Aluminium, and Hot Dip Galvanized in Oil and Gas Prior experience working in fabrication/shipyardsBrunel International S.E.A Pte. Ltd.UEN No: 199603098REA License No: 16S8067Jason Austria - R1217761
Senior Contracts Specialist
Expertise: Embedded Software
Experience: 4 years
This role supports the Contracts Manager in administering EPC and consultancy/advisory contracts across pre- and post-award phases. The focus is on ensuring cost-effective, compliant, and efficient contract management aligned with project schedules and KPIs.Key Responsibilities Strategic sourcing and tenderer prequalification Preparing and issuing RFTs/RFQs Managing tender processes, clarifications, evaluations, and approvals Drafting and negotiating contracts Post-award administration: payment verification, compliance checks, variation/claim handling Supporting project leaders with contract monitoring and reporting Handling warranty claims during defect correction Drafting contractual correspondence Degree in Engineering, Quantity Surveying, Law, Business Management, or Contract Management Minimum 7 years in contract administration within LNG, petrochemical, E&P, refining, or power sectors Strong EPC contract experience preferred Skilled in negotiation, cost control, budget monitoring, and contract strategy Proactive, communicative, and able to work independently Legal certification and cost estimation experience are advantageousTools & Systems Familiarity with ERP platforms like SAP Ariba Sourcing and SAP S/4 HANABrunel International S.E.A Pte. Ltd.UEN No: 199603098REA License No: 16S8067Reza Johannes - R1871121
Instrument Engineer
Expertise: Embedded Software
Experience: 5 years
Act as Instrumentation and Control Systems Engineer at the module construction site, serving as the focal point between the Engineering Office and Site Execution Team. Collaborate with the construction team to ensure proper installation, calibration, & testing of instrumentation and control systems as per project standards and specifications Liaise between the design office and site execution team to resolve technical challenges, leveraging deep knowledge of control systems and instrumentation to align on design interpretations and address inter-disciplinary issues. Coordinate with control system vendors and engineering teams to integrate systems such as ICSS, ESD, PLC, and F&G into field installations. Monitor pre-commissioning activities to ensure compliance with design specifications and support as and when required. Prepare and track site instructions, engineering site queries, management of changes, and ensure timely resolution and proper documentation. Conduct regular site inspections to verify compliance with design specifications and identify and resolve any potential issues. Facilitate effective coordination among subcontractors, control system integrators, and commissioning teams for seamless project execution. Provide expert guidance on troubleshooting and resolving instrumentation or control system issues that may arise during construction and pre-commissioning in consultations with respective vendors.Skills and experience: Advanced knowledge about Instrumentation, Fire and Gas, and Control Systems requirements. A minimum of 15-20 years of experience in piping design, including floating production installations and site construction. Understanding and experience in FEED, Proposals, Basic- and detailed design, and construction. A problem-solving mentality, a proactive approach, and not afraid to take initiative. Working in an international, dynamic, changing environment. SPI and database experience is required as well as Navisworks skills. Aveva Marine/PDMS Design and Engineering experience are an advantageBrunel International S.E.A Pte. Ltd.UEN No: 199603098REA License No: 16S8067Jason Austria - R1217761
Electrical Commissioning Engineer
Expertise: Embedded Software
Experience: 5 years
Key Responsibilities: Lead the commissioning of electrical systems with a focus on Power Management Systems, including system integration, testing, and validation. Develop and execute commissioning plans, procedures, and schedules aligned with project requirements and industry standards. Perform functional testing of PMS components such as load shedding, synchronization, power factor correction, and energy monitoring. Interface with design engineers, project managers, and vendors to ensure proper installation and configuration of PMS hardware and software. Troubleshoot and resolve technical issues during commissioning, ensuring optimal system performance and reliability. Document commissioning results, prepare detailed reports, and support handover to operations and maintenance teams. Ensure compliance with safety regulations, electrical codes, and quality standards throughout the commissioning process. Provide training and technical support to client personnel on PMS operation and maintenance.Qualifications: Bachelor’s degree in Electrical Engineering or related field. Proven experience in electrical commissioning, with a strong emphasis on Power Management Systems. Strong understanding of electrical protection, control systems, and energy distribution networks. Proficient in reading and interpreting electrical schematics, single-line diagrams, and control logic. Excellent problem-solving, communication, and organizational skills.
Project coordinator job role
As a Project Coordinator, you’ll be responsible for the successful planning, execution, and completion of projects. You will collaborate with various teams and stakeholders to ensure the smooth coordination and communication throughout the project lifecycle.
Project coordinator responsibilities
Project coordinators in various business sectors shoulder a range of tasks unique to their companies, but they share several key responsibilities:
- Monitoring Project Progress: Overseeing the daily advancement of projects to ensure smooth execution.
- Providing Updates: Furnishing detailed project updates to project managers and stakeholders.
- Resource Management: Ensuring team members have necessary supplies and resources to meet their tasks within budget constraints and timelines.
- Organising Documents: Efficiently managing reports, invoices, contracts, and financial files for easy access.
- Logistics Planning: Arranging meetings and coordinating project logistics.
- Billing and Bookkeeping: Handling project-related billing and bookkeeping tasks.
- Procurement Management: Overseeing the procurement and inspection of materials.
- Problem-Solving and Improvement: Evaluating potential issues and proposing improvements during project design meetings.
- Team Goals and Schedule Management: Planning and managing team goals and project schedules.
- Budget Adherence: Monitoring expenses and implementing cost-saving measures to stay within budget constraints.
- Project Planning: Contributing to project planning and execution.
- Timelines Management: Managing project timelines to ensure timely delivery.
- Stakeholder Coordination: Coordinating with project teams and stakeholders for seamless collaboration.
- Quality Control: Identifying and documenting quality control issues.
- Progress Reporting: Preparing and presenting project status reports.
- Contract Interpretation: Interpreting project contracts and ensuring compliance.
- Workflow Supervision: Supervising ongoing projects and coordinating team members to maintain workflow efficiency.
- Document Management: Ensuring all project-related paperwork is up-to-date, properly filed, and stored appropriately.
- Correspondence Handling: Managing project communications, including proposals, memos, meeting minutes, and emails.
- Client Communication: Engaging with clients to identify project requirements, scope, and objectives.
Project coordinator qualifications
To excel in the role of a Project Coordinator, you will need:
- Education: A bachelor's degree in a relevant field, such as business administration, project management, or a related discipline, provides a strong foundation for this role.
- Experience: Proven experience in project coordination or a similar role demonstrates your ability to handle project-related responsibilities effectively.
Project coordinator skills
A Project Coordinator plays an important role in project management, ensuring the successful execution of projects. Here are some additional skills that are helpful for a project coordinator:
- Communication Skills: Excellent communication skills are essential as project coordinators interact with various stakeholders throughout the project's life cycle.
- Problem-Solving Skills: Project coordinators need quick problem-solving abilities to overcome challenges and find effective solutions.
- Change Management Skills: Adaptability and change management skills are valuable as projects may require adjustments to the original plan.
- Organisational Skills: Strong organisational skills, including time management and delegation, are vital for efficient project coordination.
- Interpersonal Skills: Building and maintaining strong relationships with clients and team members contribute to successful project coordination.
- Analytical and Problem-Solving Abilities: Project coordinators benefit from excellent analytical skills to make informed decisions.
- Team-Management and Leadership Skills: Effective team management and leadership qualities help guide teams towards successful project completion.
- Documentation Management and Project Management Tools: Proficiency in documentation and project management tools ensures efficient organisation.
- Attention to Detail: Even under pressure, project coordinators maintain attention to detail to ensure accuracy in project deliverables.
Time Management Skills: Meeting deadlines is crucial, making time management skills indispensable for project coordination.
With these skills, a project coordinator can navigate the complexities of project management and achieve project success.