Operations Administrator

The Role

General

• Work cross-functionally across the company with the Sales, Commercial, and Finance teams to collaborate on all Client/Consultant mobilisation matters
• Ensure that Consultant has provided all required completed forms necessary for payrolling, tax-filing and enrolment of insurance
• Checking and arranging of required due diligence including but not limited to background checks, Drug & Alcohol testing, OGUK medical, offshore related training etc
• Preparation of Employment contract through the in-house system and ensuring contract is signed before commencement of employment
• Understanding and processing of work pass applications including renewals and dependent passes
• Ensure strict adherence to compliance procedures
• Keeping track of Contracts’ end dates and visas’ expiry dates and sending reminders to Sales Team for possibilities of Contract Extension
• Update and maintain Consultant’s details and placements in our systems
• Building good rapport with consultants by providing care and quality services

Global Mobility

• Global Mobility services include but are not limited to assisting Consultants with working rights requirements, relocating to work location by sourcing for flights, accommodation, local transport, movers, schooling needs etc.
• On-boarding of new Consultant to their role by providing them with all required documentation (Client-specific policies, payroll calendar, timesheets, information on medical insurance etc)
• Liaising with Consultant on their mobilisation/demobilisation flights and hotels required for their business or rotation trip.
• Obtaining business visas as and when required

Support & Coordination

• Manage team mailboxes, respond to client’s queries within the SLA and ensure emails are routed to the appropriate teams for action
• Perform daily administrative duties to ensure smooth running of Operations team
• Registering eligible Consultants to medical insurance through the online portal and deactivation upon cessation of employment
• Coordinating of pre-employment medical before Consultant’s commencement of work
• Issuance of Certificate of Employment and other necessary letters & correspondence at Consultant’s request
• Procurement of safety tools and PPE as per project requirements
• Preparation of Purchase Order upon receiving of invoices from vendor for approval before sending it to Finance for processing of payment
• Adhoc Administrative duties assigned by the Operations Manager

What we expect of you

• Candidates with local residency preferred
• At least two years’ relevant work experience, preferably in Human Resource, Immigrations or Global Mobility role
• Fresh graduates with relevant experience during internship are welcome
• Fresh and dynamic team player with good cooperation and communication skills
• Proactive and meticulous
• Positive attitude and willingness to learn

What we can offer you

• Excellent corporate culture
• Friendly and supportive team
• Working with multinational and multicultural team
• Fun working environment
• Career development & opportunity
• Open and transparent communication