Introduction

We are seeking an experienced Formalities & Logistics Coordinator to support an EPC project environment. This role focuses on expatriate formalities and logistics coordination, including documentation, permits, travel, accommodation, and general administrative support to ensure smooth project execution.

The ideal candidate has experience in EPC project support and strong coordination skills in managing expat-related requirements in a fast-paced project setting.

What are you going to do

Coordinate expatriate formalities including visa, work permits, and other legal documentation
Arrange and manage travel logistics (flights, airport transfers, mobilization/demobilization)
Coordinate accommodation and site living arrangements for expatriate personnel
Handle onboarding and administrative support for incoming expats
Liaise with internal teams, vendors, and authorities to ensure compliance with project requirements
Maintain accurate records of personnel documentation and logistics status
Support daily logistics needs of expatriate staff during project execution
Ensure all processes comply with project standards and applicable regulations
Provide timely updates and reporting on expat logistics status to project team
Assist in resolving any logistical or administrative issues related to expatriate personnel

Essential skills and knowledge

Indonesian citizenship
Minimum Diploma/Bachelor's degree in any relevant field
Minimum 7-10 years of experience in EPC, construction, or project-based environment
Experience handling expatriate formalities (visa, work permit, immigration processes)
Strong background in logistics coordination (travel, accommodation, mobilization)
Familiar with project administrative systems and documentation control
Good understanding of compliance requirements in project environments
Strong coordination and stakeholder management skills
Able to work under pressure and manage multiple tasks simultaneously
Good communication skills in English (written and spoken)
Proficient in Microsoft Office (Excel, Word, Outlook)
Detail-oriented, proactive, and well-organized

What we offer

What we Offer:

Global Network and Professional Community: As part of the Brunel family, you will join a vast network of professionals and experts across industries, fostering connections that help you thrive in your career.

Commitment to Safety and Excellence: We prioritize safety and operational excellence. In this role, you will play a key part in upholding our safety standards, working closely with the team to ensure a hazard-free and efficient operation.

Competitive Salary Package: A highly competitive salary that reflects your experience and skills, designed to motivate and reward top-tier talent like yourself.

Closing: 12 July 2026

Apply Now

Do you have questions?

Vacancy reference: TR-285395

FH

Corporate recruiter

Fahmi Hamidi

+62 21 50610598

Contact

$name

Application process

First Contact

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

Scheduling an Interview

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

Phone/ Qualification Interview

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

Meeting in Real Life

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth interview to review your communication and interpersonal skills.

Application for the Position

Submission of candidates resume for client’s approval and screening.