Introduction

Support six Executive Leadership Team members, including the CEO, Managing Director, CFO and COO, while contributing to a growing Australian sustainability leader driving the circular economy through recycling and resource recovery.

What are you going to do 

The Opportunity

Reporting to the CEO, this is a highly visible and influential role supporting 6 members of the Executive Leadership Team, including the CEO, Managing Director, CFO, COO, Group CRCO and CMO.

This is far more than a traditional diary management position. You will become a trusted partner to the executive team, helping coordinate priorities, manage competing demands, ensure key commitments are delivered and support the overall effectiveness of the leadership function.

You'll act as a central point of coordination across the business, regularly engaging with senior leaders, customers, suppliers, advisors, regulators and other key stakeholders.

Key Responsibilities

  • Manage complex calendars and competing priorities across six executives
  • Coordinate domestic and international travel, accommodation and itineraries
  • Prepare agendas, presentations, executive briefing materials and meeting packs
  • Attend meetings, record minutes and maintain action registers
  • Coordinate Executive Leadership Team, governance and board-related activities
  • Manage executive communications and stakeholder interactions
  • Handle confidential and commercially sensitive information with discretion
  • Track executive commitments, deadlines and business priorities
  • Coordinate leadership off-sites, events and executive meetings
  • Drive continuous improvement across executive office systems and processes

Essential skills and knowledge 

To be successful in this role, you will bring demonstrated experience supporting multiple senior executives simultaneously within a fast-paced environment.

We're seeking someone who has supported a C-suite team, Executive Leadership Team or senior leadership group and can confidently balance competing priorities across several stakeholders.

You will possess:

  • Proven Executive Assistant or senior executive support experience
  • Experience supporting multiple executives simultaneously
  • Exceptional diary, travel and meeting coordination skills
  • Strong governance, board support, agenda and minute-taking experience
  • Outstanding organisational and time management capability
  • The confidence to prioritise, challenge and manage executive demands where appropriate
  • Excellent written and verbal communication skills
  • High levels of discretion, professionalism and attention to detail
  • Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
  • The ability to work autonomously while building strong relationships across the business
  • Full and Unrestricted AU Working Rights

What we offer

Location & Working Environment

This position is based in Campbellfield, Victoria and is an on-site Monday-Friday role.

Due to the collaborative nature of the position and the close partnership required with the Executive Leadership Team, candidates must be comfortable working from the Campbellfield office on a full-time basis. Occasional travel to their Ringwood site, as needed.

Why Join EcoCycle Group?

  • Support a highly engaged and collaborative Executive Leadership Team
  • Join a growing Australian business with a strong sustainability focus
  • Work in a diverse and dynamic environment where no two days are the same
  • Play a key role in helping drive leadership effectiveness across the organisation
  • Build trusted relationships with senior executives and key stakeholders across the business

If you're an experienced Executive Assistant who enjoys partnering with senior leaders, thrives in a fast-paced environment, and has successfully supported multiple executives at once, we'd love to hear from you.

For more information, please contact Kate Faulkner of the Brunel team, at k.faulkner@brunel.net or 0455 667 863.

Closing: 11 November 2026

Apply Now

Do you have questions?

Vacancy reference: PR-304808

KF

Corporate recruiter

Kate Faulkner

+61 3 9069 6725

Contact

$name

Application process

First Contact

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

Scheduling an Interview

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

Phone/ Qualification Interview

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

Meeting in Real Life

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth  interview to review your communication and interpersonal skills.

Application for the Position

Submission of candidates resume for client’s approval and screening.

Are you the perfect match for this vacancy? Apply in 1 minute and let's get in touch!

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