Australia, Corio
Fulltime: 40 hrs a week
Experience: 2-4 Years
Education Level: Secondary School
Conventional Energy
Closing: 22 June 2025

Apply Now

Introduction

On behalf of our client, a High-Profile Company providing Specialist Services to the Oil & Gas Energy sector, Brunel is seeking a skilled Project Administrator to support the turnaround execution and assist the overseas Technicians with their onboarding upon arrival in Australia. Open to candidates residing in Geelong, Victoria!

What are you going to do 

  • Provide assistance to the Project Manager, Supervisors and Cost Controller in the day-to-day project activities
  • Support team meetings, take minutes, and follow up on action items
  • Perform general administrative tasks and handling correspondence.
  • Maintain accurate project documentation, records, and filing systems (digital and manual)
  • Act as a point of contact between Project Teams, Clients and internal departments
  • Coordinate communication flows and distribute updates, reports, and documentation as required
  • Assist in preparation and formatting of reports, presentations, and project documents
  • Ensure version control and document integrity for key project materials
  • Procurement processes including raising purchase orders and tracking deliveries
  • Maintain inventory and coordinate supply of office and project materials
  • Basic budgeting and invoicing tasks, such as timesheet collation
  • Assist in compiling cost reports or financial summaries for project tracking
  • Organise travel arrangements, site access, accommodations, and logistics for project personnel
  • Booking meetings and managing room / resource availability

Essential skills and knowledge 

  • Previous experience in Project Administration supporting shutdowns/turnarounds
  • Confident communication, both verbal and written
  • Strong IT skills such as database software, MS Office - Word, Excel, PowerPoint, Outlook)
  • Monday to Saturday, 50-60 hour per week during peak of turnaround
  • Strong focus towards attention to detail
  • Heavy industry understanding is preferred
  • Experience in a service focused environment meeting the needs of both internal and external customers
  • Hold a valid Driver's Licence and be confident in driving a 12-seater mini bus from time to time

What we offer 

  • Attractive hourly pay rate, +overtime rate
  • Salary sacrificing
  • Employee Assistance Program (EAP)
  • Corporate discounts

About Brunel

Brunel is a recruitment and flexible workforce solution provider which connects talented people with opportunities throughout Australasia and around the world. We specialise in highly skilled roles across a variety of technical, professional, trades and craft disciplines, pairing candidates with industry-leading projects and organisations on a contract, permanent or secondment basis.

Operating in Australasia since 1997, Brunel has major bases of operation in Perth, Sydney, Brisbane and Port Moresby, which are further backed by the strength and reach of a truly global network spanning over 45 countries, 120 offices and 45 years of successful operation.

Brunel is proud to be equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander and female candidates.

Do you have questions?

If you have any questions or would like to discuss the details of this role, please contact Mandy Hobbs,E: m.hobbs@brunel.net, Tel: 0413 434 050

your-application-process[1]

Application process

First Contact

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days. 
 

Scheduling an Interview

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview. 

Phone/ Qualification Interview

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

Meeting in Real Life

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth  interview to review your communication and interpersonal skills.

Application for the Position

Submission of candidates resume for client’s approval and screening.

Do you have questions?

MH

Mandy Hobbs

0413 434 050

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jobs/conventional-energy