Introduction

Provide Admin support to the HR manager in various HR activities.

  • Prepare Monthly staffing report for Qatar;
  • Capture all movements in and out of Qatar Projects inside Qatar and outside Qatar. Capture all movements for Abu Dhabi and prepare the staffing report on monthly basis.

Provide Orientation

  • For newcomers, conduct orientation and ensure proper documentations are in place;
  • Complete relevant information for billing purposes for all new secondees Complete special orientation especially for new secondees Add new arrivals to HR master listing.

What are you going to do 

Mange Announcements and NEEDS

  • Following confirmation from JV for secondment, check with BL for NEED placement Follow up until NEED is in place and check and verify relevant information is correct;
  • Follow up until MAP is compiled and Expat/secondee is information of assignment For new positions ensure all proper documentations and NEEDS are in place;
  • Ensure and help draft new announcements for all departments and follow up until posted;
  • Handle all local postings and cascade within department.

Billing

  • Gather the correct information to formulate the billing letter;
  • Cross check with billing team and review their monthly report to ensure all is captured Highlight and correct any spotted problems to ensure billing to done correctly;
  • For outside Qatar locations (US, Indonesia, Italy, UK…etc) liaise with BL and secondee to collect proper information and starting date and location. Formulate the correct billing letters and add to report;
  • Ensure SHARP setup is correctly applied for out of Qatar location.

Essential skills and knowledge 

Schooling

  • Liaise with all relevant schools to ensure company seats are used correctly;
  • Provide new expats with relevant information to apply for wished schools;
  • Liaise with payable to ensure smooth billing;
  • Provide innovative solution for raised issues;
  • Review invoices and forward for endorsement.

Mange International assignments

  • Liaise among business lines and JV for available training assignments for Qatari local or abroad;
  • Once candidate is chosen by BL, prepare and execute the correct paperwork;
  • Start the visa process for candidates going outside Qatar liaise with candidate to collect relevant paperwork follow up until visa is issued.

What we offer

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Application process

First Contact

We carefully review your application and in the coming weeks, you will be notified for an interview session if you are selected. Only shortlisted candidates will be contacted within 7 days.

Scheduling an Interview

After being shortlisted, you will be contacted via email or telephone to arrange for a date on your availability for the qualification interview.

Phone/ Qualification Interview

During the interview, you will be assessed on your level of experience and skills, work history, availability, and the qualifications the company is seeking for the position.

Meeting in Real Life

After successfully making through the phone interview, a face to face interview will be scheduled between the candidate and recruiter. This session can be a more in-depth  interview to review your communication and interpersonal skills.

Application for the Position

Submission of candidates resume for client’s approval and screening.

Are you the perfect match for this vacancy? Apply in 1 minute and let's get in touch!

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