Senior Contracts Administrator
Usa, Texas, Houston
Experience: Not applicable
Renewable Energy
Introduction
We are seeking an experienced Senior Contracts Administrator to support the successful delivery of large-scale Engineering, Procurement and Construction (EPC) projects. This role serves as a key point of contact for contract administration, contract compliance, and contract risk management throughout the project lifecycle.
About this role
- Administer complex construction, EPC, procurement, and service agreements throughout the project lifecycle.
- Monitor contract compliance and identify potential contractual risks, issues, and obligations.
- Review contract provisions and escalate commercial or legal concerns to appropriate stakeholders.
- Support the implementation and maintenance of contract management procedures and controls.
- Ensure contractual requirements are understood and adhered to by internal and external stakeholders.
- Assist in maintaining contract registers, records, and documentation systems.
Change Management
- Track and administer change orders, amendments, variations, and contractual modifications.
- Maintain detailed change order logs and associated supporting documentation.
- Coordinate with project teams to evaluate the commercial and contractual impacts of proposed changes.
- Support negotiations and documentation of change requests and contract amendments.
- Assist in minimizing contract disputes, claims, delays, and commercial exposure.
- Monitor project activities against contractual commitments and baseline schedules.
- Identify potential risks and support the development of mitigation strategies.
- Create and maintain contract case files, correspondence logs, and issue-tracking records.
- Support dispute resolution efforts through accurate documentation and contract analysis.
Stakeholder Engagement
- Serve as a liaison between project management, procurement, legal, finance, project controls, and external contractors.
- Facilitate meetings related to contractual performance, compliance, and issue resolution.
- Coordinate the review and response of contractual correspondence.
- Escalate critical contractual and commercial matters to Contract Managers and Commercial Leads as appropriate.
- Draft contractual notices, formal correspondence, meeting minutes, and administrative documentation.
- Prepare and maintain contracting plans and contract administration reports.
- Track contractor deliverables and ensure timely completion of contractual obligations.
- Support document production requests, audits, investigations, and records management activities.
- Monitor project burn rates and collaborate with project controls and accounts payable teams to ensure alignment with project objectives.
Process Improvement
- Support the development and implementation of contract management best practices.
- Contribute to the enhancement of contract administration tools, workflows, and systems.
- Assist in maintaining contract management databases and reporting platforms.
- Participate in special projects and continuous improvement initiatives as assigned.
Is this you?
- Bachelor's degree in Business Administration, Construction Management, Engineering, Supply Chain, Legal Studies, Finance, or a related field.
- Equivalent combinations of education and relevant experience may be considered.
Experience
- Minimum of 7 years of contract administration experience in a fast-paced corporate or project environment.
- Experience supporting large construction, infrastructure, industrial, energy, renewable energy, EPC, or capital project programs preferred.
- Strong understanding of commercial contracts, construction agreements, service agreements, and change order processes.
- Experience managing high-value and high-risk contracts throughout project execution.
- Familiarity with contractual risk allocation, compliance monitoring, and claims avoidance practices.
Required Skills & Competencies
- Strong ability to read, interpret, and administer complex commercial agreements.
- Understanding of contract lifecycle management and contract governance.
- Knowledge of construction project delivery methodologies and commercial controls.
- Ability to identify contractual risks and recommend practical solutions.