Executive Assistant
Australia, Victoria, Campbellfield
Experience: Not applicable
Renewable Energy
Introduction
Support six Executive Leadership Team members, including the CEO, Managing Director, CFO and COO, while contributing to a growing Australian sustainability leader driving the circular economy through recycling and resource recovery.
About this role
The Opportunity
Reporting to the CEO, this is a highly visible and influential role supporting 6 members of the Executive Leadership Team, including the CEO, Managing Director, CFO, COO, Group CRCO and CMO.
This is far more than a traditional diary management position. You will become a trusted partner to the executive team, helping coordinate priorities, manage competing demands, ensure key commitments are delivered and support the overall effectiveness of the leadership function.
You'll act as a central point of coordination across the business, regularly engaging with senior leaders, customers, suppliers, advisors, regulators and other key stakeholders.
Key Responsibilities
- Manage complex calendars and competing priorities across six executives
- Coordinate domestic and international travel, accommodation and itineraries
- Prepare agendas, presentations, executive briefing materials and meeting packs
- Attend meetings, record minutes and maintain action registers
- Coordinate Executive Leadership Team, governance and board-related activities
- Manage executive communications and stakeholder interactions
- Handle confidential and commercially sensitive information with discretion
- Track executive commitments, deadlines and business priorities
- Coordinate leadership off-sites, events and executive meetings
- Drive continuous improvement across executive office systems and processes
Is this you?
To be successful in this role, you will bring demonstrated experience supporting multiple senior executives simultaneously within a fast-paced environment.
We're seeking someone who has supported a C-suite team, Executive Leadership Team or senior leadership group and can confidently balance competing priorities across several stakeholders.
You will possess:
- Proven Executive Assistant or senior executive support experience
- Experience supporting multiple executives simultaneously
- Exceptional diary, travel and meeting coordination skills
- Strong governance, board support, agenda and minute-taking experience
- Outstanding organisational and time management capability
- The confidence to prioritise, challenge and manage executive demands where appropriate
- Excellent written and verbal communication skills
- High levels of discretion, professionalism and attention to detail
- Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint and Teams
- The ability to work autonomously while building strong relationships across the business
- Full and Unrestricted AU Working Rights
What we offer
Location & Working Environment
This position is based in Campbellfield, Victoria and is an on-site Monday-Friday role.
Due to the collaborative nature of the position and the close partnership required with the Executive Leadership Team, candidates must be comfortable working from the Campbellfield office on a full-time basis. Occasional travel to their Ringwood site, as needed.
Why Join EcoCycle Group?
- Support a highly engaged and collaborative Executive Leadership Team
- Join a growing Australian business with a strong sustainability focus
- Work in a diverse and dynamic environment where no two days are the same
- Play a key role in helping drive leadership effectiveness across the organisation
- Build trusted relationships with senior executives and key stakeholders across the business
If you're an experienced Executive Assistant who enjoys partnering with senior leaders, thrives in a fast-paced environment, and has successfully supported multiple executives at once, we'd love to hear from you.
For more information, please contact Kate Faulkner of the Brunel team, at k.faulkner@brunel.net or 0455 667 863.