Administrative Assistant
Qatar
Experience: Not applicable
Conventional Energy
Introduction
- The role is responsible for providing administrative support in carrying out the day-to-day operations of the assigned division.
About this role
- Screens, attends, and routes incoming calls, requests, mail, faxes, and other correspondence as appropriate.
- Maintains electronic calendar, schedules meetings, undertakes room reservations, prepares agendas, records, and transcribes the minutes of the meetings disseminating information and following up as required.
- Provides word-processing, spreadsheet, and presentation services, including proofreading, preparing memos, invoices, notifications, and other documentation.
- Raises requests and carries out activities in the system pertaining to the operations of the division.
- Undertakes filing, copying, binding, scanning etc. maintaining all documents in electronic and hard copy format.
- Assist in raising new purchase requisitions and following up on pending orders to ensure timely delivery and close out of purchase orders.
- Assists with arranging travel logistics, itineraries, accommodation, conference registrations etc. and compiles the expense claim reimbursements forms.
- Checks the accuracy and submission of timesheets adhering to deadlines.
- Assists in organizing office space, ensuring appropriate equipment, stationery supplies, and materials are available and in working conditions.
- Provides cross-coverage within the team as needed.
- Perform other duties as assigned.
Is this you?
- Bachelor's Degree in any discipline, preferably Administrative Sciences with 4 - 5 years of administrative experience.
- Customer-focused with strong verbal and written communication skills.
- Attention to detail with the ability to work independently and as part of a team.
- Good organizational skills and the ability to multi-task in demanding timeframes.
- Knowledgeable in MS Office Suite of products Word, Excel, PowerPoint, Outlook etc.
What we offer
- Salary:
- Hourly Rate in USD (All inclusive)
- Work Schedule:
- 8 Hours / 5 Days
- Duration:
- 12 Months with possible extension
- Location:
- Qatar