Introduction

We are seeking an experienced and highly professional Executive Assistant to provide direct administrative support to senior leadership within a fast-paced Oil & Gas environment. This role requires someone who is proactive, organized, detail-oriented, and capable of handling highly confidential information while supporting multiple priorities and changing schedules.

What are you going to do 

  • Provide executive administrative support to senior leadership and project management teams
  • Manage complex calendars, scheduling, and meeting coordination
  • Coordinate domestic and international travel arrangements
  • Organize conferences, team meetings, events, and logistics
  • Book meeting rooms and ensure meeting information is accurate and updated
  • Prepare and process expense reports using systems such as SAP and Concur
  • Support onboarding and offboarding activities
  • Coordinate with assistants and teams across multiple office locations
  • Handle confidential and sensitive information with professionalism and discretion
  • Assist with executive communications, reports, and general administrative duties
  • Work closely with leadership teams to prioritize schedules and business needs

  • Previous experience as an Executive Assistant, Administrative Assistant, or Project Administrator
  • Experience supporting executive-level managers or leadership teams
  • Strong calendar management and meeting coordination experience
  • Experience coordinating travel arrangements and logistics
  • Proficiency with SAP, Concur, MS Office Suite, Outlook, Teams, and related systems
  • Excellent organizational and multitasking skills
  • Strong communication and interpersonal abilities
  • Ability to work independently in a fast-paced environment
  • Oil & Gas, Operators, EPC, or large corporate project experience preferred

Essential skills and knowledge

  • Experience supporting large-scale projects or multinational teams
  • Prior experience with major operators
  • Experience coordinating across multiple offices and time zones

Additional Information

  • Must be comfortable working in a dynamic environment with changing priorities
  • Must be able to maintain confidentiality and professionalism at all times
  • Candidate should be proactive, flexible, and team-oriented

What we offer 

Are you the perfect match for this vacancy? Apply in 5 minutes and let's get in touch!

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Process of your application

Application process & contact

We will now begin examining your application: We will take a close look at your application documents and ask you for additional information if necessary. If your qualifications match our requirements, we will invite you to meet us for the first time.

Project discussion with our customer

If the introductory meeting goes well for you and us, we will arrange a meeting with the customer who has the perfect project for you. This gives you the opportunity to find out more about the customer and the project.

The decision

If you enjoyed the project discussion and the customer is also convinced of your expertise, we will ask you the final and decisive question: Do you want to get started at Brunel?

Introductory conversation with Brunel

In an introductory meeting, we would like to find out more about your interests, ambitions and professional developments. At the same time, we report on working at Brunel and provide information about all career opportunities and prospects.

Welcome to Brunel

Now great times are beginning! With Brunel you have countless opportunities to help shape technological progress. You decide how your career path goes. We support you in every phase of your career. You always have security behind you: Brunel!