Introduction

Under general supervision, the incumbent will provide diversified administrative support to the leadership and staff of a functional unit on the assigned project.

What are you going to do 

  • Coordinate the daily administrative operations of the assigned functional unit.
  • Schedule meetings, prepare agendas, record and distribute meeting minutes.
  • Perform complex, diversified and specialized administrative support for project leadership and functional staff.
  • Prepare and type correspondence, memoranda, reports, presentations and other project documentation.
  • Create and maintain forms, templates, spreadsheets and databases.
  • Compile and organize statistical and project-related information.
  • Review and recommend improvements to administrative procedures and work processes.
  • Establish and maintain electronic and hard-copy filing systems.
  • Process and distribute contract document transmittals to support project record keeping.
  • Interpret established policies and procedures and provide administrative support in resolving routine issues.
  • Attend meetings on behalf of the supervisor when required.
  • Perform other duties as assigned.

Essential skills and knowledge

Job Scope:

Nature of Work: Works primarily on routine assignments and implements solutions through individual effort.

Level of Interaction: Collaborates primarily with peers within the same functional area or department and has moderate interaction with external stakeholders.

Autonomy/Decision Making: Works under regular supervision with limited authority to establish priorities or timelines impacting the assigned area of responsibility.

Budgetary Responsibility: Has no budget responsibility.

Managerial Responsibility: Does not supervise personnel, projects or programs.

Requirements:

* High School Diploma or equivalent.* Minimum of five (5) years of administrative or secretarial experience.
* Experience supporting heavy industrial engineering and construction projects is preferred.* Strong written and verbal communication skills.
* Excellent organizational and documentation skills.* Self-motivated, quick learner and able to work independently in a fast-paced project environment.
* Proficient with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).* Ability to operate standard office equipment including computers, printers, scanners and photocopiers.

Closing: 26 July 2026

Apply Now

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your-application-process[1]

Process of your application

Application process & contact

We will now begin examining your application: We will take a close look at your application documents and ask you for additional information if necessary. If your qualifications match our requirements, we will invite you to meet us for the first time.

Project discussion with our customer

If the introductory meeting goes well for you and us, we will arrange a meeting with the customer who has the perfect project for you. This gives you the opportunity to find out more about the customer and the project.

The decision

If you enjoyed the project discussion and the customer is also convinced of your expertise, we will ask you the final and decisive question: Do you want to get started at Brunel?

Introductory conversation with Brunel

In an introductory meeting, we would like to find out more about your interests, ambitions and professional developments. At the same time, we report on working at Brunel and provide information about all career opportunities and prospects.

Welcome to Brunel

Now great times are beginning! With Brunel you have countless opportunities to help shape technological progress. You decide how your career path goes. We support you in every phase of your career. You always have security behind you: Brunel!