Introduction

What are you going to do 

The Buying Assistant will provide administrative support to the Branded Buying team to ensure category plans are executed efficiently and right first time, supporting business Sales and Margin growth.

Key Responsibilities Include:

  • Coordinate NPD sample requests from suppliers and issue New Line Forms, validate completed data, and finalise details for submission.
  • Manage the supplier setup process in collaboration with suppliers and P&P.
  • Complete price/cost change forms and follow up to ensure timely processing.
  • Investigate, resolve, and respond to supplier price and invoice queries.
  • Maintain and manage the CPI schedule, ensuring pricing changes and promotional rates are updated accurately and on time.
  • Complete promotional nominations and carry out promotional administration, including supplier confirmation emails, promotion feedback, and checking briefing details.
  • Sign-off marketing material.
  • Manage the retro claims process by calculating monthly volumes, confirming with suppliers, and raising invoices.
  • Administer volume-related rebates, including Overriders, Meal Deal, and Home Delivery.
  • Request, collate, and manage supplier turnover forms.
  • Coordinate key meetings and manage the product lifecycle.
  • Work closely with the wider trading team, including supply chain and space planning, to provide support as required.
  • Own the accuracy of data involved in promotional and new line setup, invoice query resolution, Home Delivery ranging, and timelines for promotions and product change cycles.

Essential skills and knowledge

  • Higher-level education.
  • Experience in an office-based administrative role.
  • Experience managing third-party suppliers.
  • Buying Assistant experience is desirable.
  • Excellent organisational and communication skills.
  • Fluency in English.
  • High numerical literacy.
  • Comprehensive experience using Microsoft 365.
  • Ability to coordinate and manage administrative activities accurately and within required timelines.
  • Ability to communicate and build relationships with third-party suppliers.
  • Ability to manage pricing, promotional, new line setup, invoice queries, rebates, and supplier turnover administration.
  • Strong attention to accuracy when managing data related to promotional and new line setup.
  • Ability to investigate, resolve, and respond to supplier price and invoice queries.
  • Ability to manage timelines for promotions and product change cycles.
  • Ability to work closely with the wider trading team, including supply chain and space planning.

What we offer 

  • Join the Branded Buying team as a Buying Assistant.
  • Provide administrative support to ensure category plans are executed efficiently and right first time.
  • Work with third-party suppliers and support communication and relationship building.
  • Support new line setup, including NPD sample requests, New Line Forms, and supplier setup.
  • Manage pricing and cost changes and maintain the CPI schedule.
  • Support promotional planning and execution, including promotional nominations, supplier confirmations, promotion feedback, briefing details, and marketing material sign-off.
  • Manage central income administration, including retro claims, volume-related rebates, and supplier turnover forms.
  • Coordinate key meetings and manage the product lifecycle.
  • Work closely with the wider trading team to provide support as required.
  • Take ownership of data accuracy, invoice query resolution, Home Delivery ranging, and timelines for promotions and product change cycles.

Closing: 08 October 2026

Apply Now

Are you the perfect match for this vacancy? Apply in 5 minutes and let's get in touch!

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Process of your application

Application process & contact

We will now begin examining your application: We will take a close look at your application documents and ask you for additional information if necessary. If your qualifications match our requirements, we will invite you to meet us for the first time.

Project discussion with our customer

If the introductory meeting goes well for you and us, we will arrange a meeting with the customer who has the perfect project for you. This gives you the opportunity to find out more about the customer and the project.

The decision

If you enjoyed the project discussion and the customer is also convinced of your expertise, we will ask you the final and decisive question: Do you want to get started at Brunel?

Introductory conversation with Brunel

In an introductory meeting, we would like to find out more about your interests, ambitions and professional developments. At the same time, we report on working at Brunel and provide information about all career opportunities and prospects.

Welcome to Brunel

Now great times are beginning! With Brunel you have countless opportunities to help shape technological progress. You decide how your career path goes. We support you in every phase of your career. You always have security behind you: Brunel!