Introduction

  • Provides general assistance in the upkeep of all Office units and facilities in Doha location.
  • Acts as Facility Services focal point to ensure the efficient delivery of office services to all departments in Doha.
  • Assists the Sr. Facility Services Supervisor in the administration of contracts for Cleaning Services, Office waiter and Laundry Services to all offices and buildings.

What are you going to do 

  • Supervises the contractor personnel activities of all services contracts; Office waiter, Office cleaning, and Laundry services, and ensures that the services are provided effectively in accordance with the terms and conditions of the contracts.
  • Processes in SAP - Purchase Requisitions to procure non-standard furniture items, prepare technical evaluation report for the PRs, provide Materials Departments with clarifications in response to their queries and coordinates with Suppliers for delivery.
  • Raise Release Orders and Service Entry Sheets for materials, Services & Contracts as per the schedule and requests in accordance with the budget availability.
  • Verifies the invoices issued by the contractors for accuracy, time Sheets and supporting statements related to Cleaning, Office Waiters, Laundry service contracts prior to forwarding for approval by the Supervisor.
  • Provides clarifications and justifications if required in case the billed amounts are high on certain occasions. Maintains record of all payments made.
  • Prepares Technical Evaluation report for ordered furniture, pantry items, furnishing etc. and recommends options and advantages of various offices, provides clarifications to enquiries, works-out proposal for office modifications and obtains quotations from contactors through Maintenance Section for service-related fabrication, repair, office partitioning and carpeting etc.
  • Arranges call-off and deliver/installation of office furniture as per requirement of individual departments and prepares necessary documentation and records.
  • Arranges vehicles and laborers for Office Movement as per approved requests, to transport the office furniture, files etc. and provides close supervision during the movement.
  • Manages the Commissary requests of Doha facilities, pantries and scrutinizes the general consumption requirements of all Departments prior to placement of consolidated commissary Call-off orders for each month.
  • Receives requests for pantry utensils from departments and distribute the items as approved.
  • Ensures proper upkeep of Doha facilities, offices, common areas, pantries and toilets.
  • Conducts routine Safety and Hygiene inspections to ensure the facilities including the parking areas are kept up to an acceptable standard of cleanliness and well maintained.
  • Receives e-services and facilities requests for general maintenance of offices and facilities and assess the extent of work to be carried out and initiates necessary SAP Notification to this effect.
  • Liaises with civil maintenance to ensure that minimum disruption or delay is caused in executing the work.
  • Arranges for repair or fabrication of sign boards, office and building numbers, their installation and duplication of office keys as per authorized requests from departments.
  • Assists to prepare the annual budget for all activities of the section and determine anticipated requirements, incorporating appropriate costs and justification of these in the budget.
  • Assists in preparation of tender documents, tender bulletins and clarifications for facility services contracts, including scope of work, schedule of prices and specifications for the section's all services contracts.
  • Organizes monthly statistics and activity highlights for Services report for all sources and focal points in the area. Remains on stand-by duty for the services offered by the Section and responds to calls after working hours.

Essential skills and knowledge 

  • Completion of Secondary School Education (12 years) followed by diploma in the application/use of standard computer programs required in a general office facility.
  • Literate in MS Windows, Excel and MS Word programs.
  • Minimum 5 years' experience in a similar capacity in a large organization.
  • Hold valid Qatari Driving License.
  • The job holder is deemed to have adequate knowledge of all Safety, Hygiene and
  • Security aspects related to general housekeeping.
  • Lifting Techniques, Loading/unloading and transporting of materials and personnel to maintain a high standard of personal appearance and hygiene at all times.

What we offer 

  • Salary:
    • Monthly Rate in QAR (Accommodation & Transport shall be provided, Food: On-Site Coupon Shall be Provided; Offsite Food Allowance)
  • Work Schedule:
    • 8 Hours / 5 Days
  • Duration:
    • 2 Years, with possible extension
  • Location:
    • Qatar