Introduction

We are seeking an experienced Formalities & Logistics Coordinator to support an EPC project environment. This role focuses on expatriate formalities and logistics coordination, including documentation, permits, travel, accommodation, and general administrative support to ensure smooth project execution.

The ideal candidate has experience in EPC project support and strong coordination skills in managing expat-related requirements in a fast-paced project setting.

What are you going to do 

  • Coordinate expatriate formalities including visa, work permits, and other legal documentation
  • Arrange and manage travel logistics (flights, airport transfers, mobilization/demobilization)
  • Coordinate accommodation and site living arrangements for expatriate personnel
  • Handle onboarding and administrative support for incoming expats
  • Liaise with internal teams, vendors, and authorities to ensure compliance with project requirements
  • Maintain accurate records of personnel documentation and logistics status
  • Support daily logistics needs of expatriate staff during project execution
  • Ensure all processes comply with project standards and applicable regulations
  • Provide timely updates and reporting on expat logistics status to project team
  • Assist in resolving any logistical or administrative issues related to expatriate personnel

Essential skills and knowledge

  • Indonesian citizenship
  • Minimum Diploma/Bachelor's degree in any relevant field
  • Minimum 7-10 years of experience in EPC, construction, or project-based environment
  • Experience handling expatriate formalities (visa, work permit, immigration processes)
  • Strong background in logistics coordination (travel, accommodation, mobilization)
  • Familiar with project administrative systems and documentation control
  • Good understanding of compliance requirements in project environments
  • Strong coordination and stakeholder management skills
  • Able to work under pressure and manage multiple tasks simultaneously
  • Good communication skills in English (written and spoken)
  • Proficient in Microsoft Office (Excel, Word, Outlook)
  • Detail-oriented, proactive, and well-organized

What we offer 

What we Offer:

Global Network and Professional Community: As part of the Brunel family, you will join a vast network of professionals and experts across industries, fostering connections that help you thrive in your career.

Commitment to Safety and Excellence: We prioritize safety and operational excellence. In this role, you will play a key part in upholding our safety standards, working closely with the team to ensure a hazard-free and efficient operation.

Competitive Salary Package: A highly competitive salary that reflects your experience and skills, designed to motivate and reward top-tier talent like yourself.

Closing: 12 July 2026

Apply Now

Are you the perfect match for this vacancy? Apply in 5 minutes and let's get in touch!

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Process of your application

Application process & contact

We will now begin examining your application: We will take a close look at your application documents and ask you for additional information if necessary. If your qualifications match our requirements, we will invite you to meet us for the first time.

Project discussion with our customer

If the introductory meeting goes well for you and us, we will arrange a meeting with the customer who has the perfect project for you. This gives you the opportunity to find out more about the customer and the project.

The decision

If you enjoyed the project discussion and the customer is also convinced of your expertise, we will ask you the final and decisive question: Do you want to get started at Brunel?

Introductory conversation with Brunel

In an introductory meeting, we would like to find out more about your interests, ambitions and professional developments. At the same time, we report on working at Brunel and provide information about all career opportunities and prospects.

Welcome to Brunel

Now great times are beginning! With Brunel you have countless opportunities to help shape technological progress. You decide how your career path goes. We support you in every phase of your career. You always have security behind you: Brunel!