Introduction

We are seeking an experienced Document Controller / Project Approvals Coordinator to support the capital projects program of a major resources organisation.

This is a temporary five-month assignment covering a period of leave, providing continuity across engineering document control, capital governance and project approval activities.

What are you going to do 

The role will initially be based in Pinjarra to facilitate a comprehensive handover, with some flexibility to work from Booragoon throughout the assignment. Attendance at Pinjarra will also be required for the final handover, and eligible kilometres travelled can be expensed.

Working within an established project controls team, you will manage engineering documentation, coordinate controlled document workflows and support the administration of capital project approvals.

Key Responsibilities

  • Manage engineering and project documentation through established electronic document management systems.
  • Allocate and maintain engineering document identifiers, project registers and filing structures.
  • Coordinate the controlled transfer of documentation between engineering teams, contractors and service providers.
  • Ensure project deliverables are correctly identified, filed, revision-controlled and ready for acceptance.
  • Maintain document registers, generate status reports and resolve documentation discrepancies.
  • Coordinate review and approval workflows for engineering standards, procedures and controlled documents.
  • Maintain accurate records of approved documentation within relevant systems and repositories.
  • Support capital governance meetings, including preparation of agendas, supporting documentation and meeting records.
  • Track project approval submissions, outstanding reviews and required actions.
  • Follow up with stakeholders to ensure deadlines, documentation requirements and approvals are met.
  • Provide support across document management and project approval platforms.

Essential skills and knowledge

To be successful in this role, you will ideally have:

  • Previous experience in Document Control, preferably within engineering, mining, resources or capital projects.
  • Strong experience using electronic document management systems (EDMS), document registers and revision control processes.
  • Experience managing engineering documentation, controlled workflows and project deliverables.
  • Proficiency in Microsoft 365, including SharePoint, Excel, Word, Outlook and Teams.
  • Excellent organisational skills, attention to detail and the ability to manage competing priorities.
  • Strong communication skills and confidence engaging with engineering teams, project stakeholders and management.
  • Experience coordinating project approvals, governance meetings or capital project administration would be advantageous.
  • A background in records management or information management with relevant document control responsibilities will also be considered.

What we offer 

  • Five-month contract with a major resources organisation.
  • Hourly rate of up to $60, depending on experience.
  • Flexibility to work between Pinjarra and Booragoon, subject to operational requirements.
  • Eligible kilometres travelled can be expensed.
  • Salary sacrificing
  • Employee Assistance Program (EAP)
  • Corporate discounts

About Brunel:

Brunel is a recruitment and flexible workforce solution provider which connects talented people with opportunities throughout Australasia and around the world. We specialise in highly skilled roles across a variety of technical, professional, trades and craft disciplines, pairing candidates with industry-leading projects and organisations on a contract, permanent or secondment basis.

Operating in Australasia since 1997, Brunel has major bases of operation in Perth, Sydney, Brisbane, Melbourne and Port Moresby, which are further backed by the strength and reach of a truly global network spanning over 45 countries, 120 offices and 50 years of successful operation.

Brunel is proud to be equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander and female candidates.

Click the link to apply or email your CV direct to Michael Shirley at m.shirley@brunel.net

Closing: 20 November 2026

Apply Now

Are you the perfect match for this vacancy? Apply in 5 minutes and let's get in touch!

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Process of your application

Application process & contact

We will now begin examining your application: We will take a close look at your application documents and ask you for additional information if necessary. If your qualifications match our requirements, we will invite you to meet us for the first time.

Project discussion with our customer

If the introductory meeting goes well for you and us, we will arrange a meeting with the customer who has the perfect project for you. This gives you the opportunity to find out more about the customer and the project.

The decision

If you enjoyed the project discussion and the customer is also convinced of your expertise, we will ask you the final and decisive question: Do you want to get started at Brunel?

Introductory conversation with Brunel

In an introductory meeting, we would like to find out more about your interests, ambitions and professional developments. At the same time, we report on working at Brunel and provide information about all career opportunities and prospects.

Welcome to Brunel

Now great times are beginning! With Brunel you have countless opportunities to help shape technological progress. You decide how your career path goes. We support you in every phase of your career. You always have security behind you: Brunel!