Introduction

  • Leads the Document Control, Correspondence and Review/approval activities on Onshore Project. Responsible for administration and implementation of the COMPANY (Project Information Management System), and Distribution Matrix. Maintains the integrity of Information Management procedures via approved System templates and metadata, including documentation workflow and storage of technical project data and documentation both hardcopy and electronic. Ensure Project Information Handover (PIH) compliance for handover of documentation for operations. Responsible for ensuring that project documentation flows between locations and departments (PMT and EPC Contractor) according to approved plans and procedures during all phases of project execution.
  • The nature of the work is non-routine in that each job is different and requires independent evaluation to establish the most appropriate course of action and allocation of resources. Job holder applies technical expertise, excellent communication, and interpersonal skills to build collaborative relationships in support of multiple project activities. Working in a small engineering team across different time zones requires the incumbent to demonstrate good organization and flexibility.
  • Major challenges include (i) operating in a dynamic and often challenging environment and (ii) working within tight timeframes.

What are you going to do 

  • Administration and implementation of COMPANY EDMS (Project Information Management System) to the COMPANY PMT.
  • Coordinate all COMPANY Onshore Project documentation in, ensuring the maintenance of files represents accurate and up to date information.
  • Ensure system templates are effectively deployed on the Project. Oversee receipt and distribution of documents received by transmittal from the EPC Contractor’s Document Controller for correctness and completeness ensuring alignment with System templates, metadata, and Document Distribution Matrix (DDM).
  • Conduct distribution via COMPANY EDMS to appropriate personnel to action as required in accordance with Project Management Team (PMT) requirements and ensure timely follow up on open and overdue document reviews in accordance with PMT requirements.
  • Process document number requests from Contractor’s Document Controller and coordinate the issuance of the same with Operation Technical Documentation team.
  • Support the PMT in all matters related to technical documentation and correspondence ensuring alignment and understanding on information management requirements to meet Company’s expectations at final handover and project close-out.
  • Support Head of Information Management to review all project related documentation processes ensuring these support end user requirements. Identify and recommend process improvements as necessary.
  • Coordinate the Electronic Library System activities ensuring letters, Minutes of Meeting, Record of Conversation, Internal Memorandum and Contractor’s Circulars are accurately recorded.
  • Control archive security, location planning and space optimization ensuring the requisite balance between onsite and offsite storage for easy access and retrieval of data and documentation is achieved.
  • Support the Project Information Handover (PIH) process for Onshore Project ensuring data and documentation is available to all relevant parties within agreed parameters.
  • Coordinate with operation Facilities management and IT to maintain and accurate TAG register.

Essential skills and knowledge

  • Diploma in Computer Science, Library Services, Engineering or equivalent.
  • 10 years’ document control experience preferably in a technical project environment together with archiving experience within the oil and gas industry.
  • Excellent skills in written and spoken English.
  • Strong communication and interpersonal skills.
  • Strong computer skills and understanding of engineering and IT terminology.
  • Good organizational and attention to detail skills.
  • Proficient in document control and databases.

What we offer 

  • Salary:
    • Day Rate in USD Plus Allowance
  • Work Schedule:
    • 10 Hours/ 6 Days
  • Duration:
    • 30-June-2027, renewable
  • Location:
    • Qatar

Are you the perfect match for this vacancy? Apply in 5 minutes and let's get in touch!

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Process of your application

Application process & contact

We will now begin examining your application: We will take a close look at your application documents and ask you for additional information if necessary. If your qualifications match our requirements, we will invite you to meet us for the first time.

Project discussion with our customer

If the introductory meeting goes well for you and us, we will arrange a meeting with the customer who has the perfect project for you. This gives you the opportunity to find out more about the customer and the project.

The decision

If you enjoyed the project discussion and the customer is also convinced of your expertise, we will ask you the final and decisive question: Do you want to get started at Brunel?

Introductory conversation with Brunel

In an introductory meeting, we would like to find out more about your interests, ambitions and professional developments. At the same time, we report on working at Brunel and provide information about all career opportunities and prospects.

Welcome to Brunel

Now great times are beginning! With Brunel you have countless opportunities to help shape technological progress. You decide how your career path goes. We support you in every phase of your career. You always have security behind you: Brunel!