Foreman (Facility Services)

* Supervises the contractor personnel activities of all services contracts; Office waiter, Office cleaning, and Laundry services, and ensures that the services are provided effectively in accordance with the terms and conditions of the contracts.* Processes in SAP - Purchase Requisitions to procure non-standard furniture items, prepare technical evaluation report for the PRs, provide Materials Departments with clarifications in response to their queries and coordinates with Suppliers for delivery.
* Raise Release Orders and Service Entry Sheets for materials, Services & Contracts as per the schedule and requests in accordance with the budget availability.* Verifies the invoices issued by the contractors for accuracy, time Sheets and supporting statements related to Cleaning, Office Waiters, Laundry service contracts prior to forwarding for approval by the Supervisor.
* Provides clarifications and justifications if required in case the billed amounts are high on certain occasions. Maintains record of all payments made.* Prepares Technical Evaluation report for ordered furniture, pantry items, furnishing etc. and recommends options and advantages of various offices, provides clarifications to enquiries, works-out proposal for office modifications and obtains quotations from contactors through Maintenance Section for service-related fabrication, repair, office partitioning and carpeting etc.
* Arranges call-off and deliver/installation of office furniture as per requirement of individual departments and prepares necessary documentation and records.* Arranges vehicles and laborers for Office Movement as per approved requests, to transport the office furniture, files etc. and provides close supervision during the movement.
* Manages the Commissary requests of Doha facilities, pantries and scrutinizes the general consumption requirements of all Departments prior to placement of consolidated commissary Call-off orders for each month.* Receives requests for pantry utensils from departments and distribute the items as approved.
* Ensures proper upkeep of Doha facilities, offices, common areas, pantries and toilets.* Conducts routine Safety and Hygiene inspections to ensure the facilities including the parking areas are kept up to an acceptable standard of cleanliness and well maintained.
* Receives e-services and facilities requests for general maintenance of offices and facilities and assess the extent of work to be carried out and initiates necessary SAP Notification to this effect.* Liaises with civil maintenance to ensure that minimum disruption or delay is caused in executing the work.
* Arranges for repair or fabrication of sign boards, office and building numbers, their installation and duplication of office keys as per authorized requests from departments.* Assists to prepare the annual budget for all activities of the section and determine anticipated requirements, incorporating appropriate costs and justification of these in the budget.
* Assists in preparation of tender documents, tender bulletins and clarifications for facility services contracts, including scope of work, schedule of prices and specifications for the section's all services contracts.* Organizes monthly statistics and activity highlights for Services report for all sources and focal points in the area. Remains on stand-by duty for the services offered by the Section and responds to calls after working hours.