Introduction

  • This position coordinates, monitors, and maintains the accreditation of educational activities as well as the full cycle of planning, organizing and executing activities in collaboration with all internal and external stakeholders as necessary.

What are you going to do 

  • Coordinates the full cycle of projects related to activities and events in the CPD Division.
  • Ensures that project related issues are resolved, logistics are in place, timelines are met, and other requirements are acted upon and brought to completion.
  • Coordinates the preparation of Regularly Scheduled Series (RSS), providing on-site support for each activity, attendance, the distribution and collection of evaluation feedback, faculty disclosure and commercial support acknowledgement ensuring compliance.
  • Under the direction of the CPD Manager, monitors status of accredited activity applications and follows-up as needed. Immediately reports to the Manager any problems noted with applications.
  • Prepares and compiles documents required for accreditation of continuing education activities, ensuring compliance with Accreditation Council for Continuing Medical Education (ACCME) and Qatar Council for Healthcare Practitioners (QCHP) requirements.
  • Compiles and maintains current and accurate data of accredited activities and participant information. Produces reports as requested and updates the QCHP portal.
  • Monitors and maintains an organized system for tracking and maintaining accreditation related records.
  • Creates activity materials in the web portal and guides other Divisions with the application process.
  • Gathers and analyses data using the web portal, Excel and/or MS Word. Creates and reports results of surveys and audience response systems.
  • Assists in reviewing marketing materials to ensure compliance with the accrediting bodies’ requirements.
  • Provides customers service support to activity attendees.
  • Maintains a professional customers relationship with all stakeholders.
  • Performs other daily tasks such as screening, logging and, creating ITS tickets and facilities requests.
  • Supports the CPD Division with the travel arrangements: flights, hotel room reservations and ground transportation for business purposes in some circumstances.
  • Assists faculty and/or staff from other divisions with any queries relating to the CPD Division, either by providing information based on own knowledge or directing the query to other staff or faculty as appropriate.
  • Assists with meeting material preparation, taking minutes and other related duties. Maintains confidentiality of information. Maintains the electronic filing system of all documentation on the shared folder.
  • Prioritizes incoming telephone calls, e-mails etc. responding to internal and external queries. Initiates shopping carts ensuring compliance with financial policies and procedures.
  • Assists with the review and coordination of the payment of invoices, honoraria and other expenses in accordance with financial policies and procedures.
  • Performs other job-related duties as required including general administrative support.

Essential skills and knowledge

  • Bachelor’s Degree. 4 or more years’ secretarial/administrative experience.
  • Prior Experience in Medical and/ or Healthcare environment is highly desirable.
  • Demonstrated excellent verbal and written communications and interpersonal skills.
  • Ability to work independently and within a team.
  • Ability to multi-task/handle simultaneous tasks and excellent project management skills.
  • Ability to think creatively and strategically and develop innovative solutions to challenging problems.
  • Organized, detail oriented.
  • Demonstrated proficiency with MS Office Suite and database applications.

What we offer 

  • Salary:
    • Hourly Rate in USD (All inclusive)
  • Work Schedule:
    • 7 Hours / 6 Days
  • Duration:
    • 6 Months with possible extension
  • Location:
    • Qatar

Are you the perfect match for this vacancy? Apply in 5 minutes and let's get in touch!

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Process of your application

Application process & contact

We will now begin examining your application: We will take a close look at your application documents and ask you for additional information if necessary. If your qualifications match our requirements, we will invite you to meet us for the first time.

Project discussion with our customer

If the introductory meeting goes well for you and us, we will arrange a meeting with the customer who has the perfect project for you. This gives you the opportunity to find out more about the customer and the project.

The decision

If you enjoyed the project discussion and the customer is also convinced of your expertise, we will ask you the final and decisive question: Do you want to get started at Brunel?

Introductory conversation with Brunel

In an introductory meeting, we would like to find out more about your interests, ambitions and professional developments. At the same time, we report on working at Brunel and provide information about all career opportunities and prospects.

Welcome to Brunel

Now great times are beginning! With Brunel you have countless opportunities to help shape technological progress. You decide how your career path goes. We support you in every phase of your career. You always have security behind you: Brunel!