Introduction

What are you going to do

The Role

General

Work cross-functionally across the company with the Sales, Commercial, and Finance teams to collaborate on all Client/Consultant mobilisation matters
Ensure that Consultant has provided all required completed forms necessary for payrolling, tax-filing and enrolment of insurance
Checking and arranging of required due diligence including but not limited to background checks, Drug & Alcohol testing, OGUK medical, offshore related training etc
Preparation of Employment contract through the in-house system and ensuring contract is signed before commencement of employment
Understanding and processing of work pass applications including renewals and dependent passes
Ensure strict adherence to compliance procedures
Keeping track of Contracts’ end dates and visas’ expiry dates and sending reminders to Sales Team for possibilities of Contract Extension
Update and maintain Consultant’s details and placements in our systems
Building good rapport with consultants by providing care and quality services

Global Mobility

Global Mobility services include but are not limited to assisting Consultants with working rights requirements, relocating to work location by sourcing for flights, accommodation, local transport, movers, schooling needs etc.
On-boarding of new Consultant to their role by providing them with all required documentation (Client-specific policies, payroll calendar, timesheets, information on medical insurance etc)
Liaising with Consultant on their mobilisation/demobilisation flights and hotels required for their business or rotation trip.
Obtaining business visas as and when required

Support & Coordination

Manage team mailboxes, respond to client’s queries within the SLA and ensure emails are routed to the appropriate teams for action
Perform daily administrative duties to ensure smooth running of Operations team
Registering eligible Consultants to medical insurance through the online portal and deactivation upon cessation of employment
Coordinating of pre-employment medical before Consultant’s commencement of work
Issuance of Certificate of Employment and other necessary letters & correspondence at Consultant’s request
Procurement of safety tools and PPE as per project requirements
Preparation of Purchase Order upon receiving of invoices from vendor for approval before sending it to Finance for processing of payment
Adhoc Administrative duties assigned by the Operations Manager

What we expect of you

Candidates with local residency preferred
At least two years’ relevant work experience, preferably in Human Resource, Immigrations or Global Mobility role
Fresh graduates with relevant experience during internship are welcome
Fresh and dynamic team player with good cooperation and communication skills
Proactive and meticulous
Positive attitude and willingness to learn

What we can offer you