Introduction

Provide Admin support to the HR manager in various HR activities.

  • Prepare Monthly staffing report for Qatar;
  • Capture all movements in and out of Qatar Projects inside Qatar and outside Qatar. Capture all movements for Abu Dhabi and prepare the staffing report on monthly basis.

Provide Orientation

  • For newcomers, conduct orientation and ensure proper documentations are in place;
  • Complete relevant information for billing purposes for all new secondees Complete special orientation especially for new secondees Add new arrivals to HR master listing.

What are you going to do 

Mange Announcements and NEEDS

  • Following confirmation from JV for secondment, check with BL for NEED placement Follow up until NEED is in place and check and verify relevant information is correct;
  • Follow up until MAP is compiled and Expat/secondee is information of assignment For new positions ensure all proper documentations and NEEDS are in place;
  • Ensure and help draft new announcements for all departments and follow up until posted;
  • Handle all local postings and cascade within department.

Billing

  • Gather the correct information to formulate the billing letter;
  • Cross check with billing team and review their monthly report to ensure all is captured Highlight and correct any spotted problems to ensure billing to done correctly;
  • For outside Qatar locations (US, Indonesia, Italy, UK…etc) liaise with BL and secondee to collect proper information and starting date and location. Formulate the correct billing letters and add to report;
  • Ensure SHARP setup is correctly applied for out of Qatar location.

Essential skills and knowledge

Schooling

  • Liaise with all relevant schools to ensure company seats are used correctly;
  • Provide new expats with relevant information to apply for wished schools;
  • Liaise with payable to ensure smooth billing;
  • Provide innovative solution for raised issues;
  • Review invoices and forward for endorsement.

Mange International assignments

  • Liaise among business lines and JV for available training assignments for Qatari local or abroad;
  • Once candidate is chosen by BL, prepare and execute the correct paperwork;
  • Start the visa process for candidates going outside Qatar liaise with candidate to collect relevant paperwork follow up until visa is issued.

What we offer