Document Control Specialist

North York - Ontario - Canada - Life Sciences & Health Care - Pharmaceutical - Project Management & Services - Academic Bachelor

This company is the largest company in the world devoted entirely to vaccines. This dedication to research and innovation employs around 15,000 employees worldwide, supporting the production of over 1B doses of vaccines annually. The company offers great benefits and room for growth and advancement, as they are known to invest in research and development.

Feel free to contact

Maria Camanag, Account manager

Apply now

About this role


  • Set up Document Control System for project life cycle
  • Supervise and assign tasks to document control staff
  • Ensure that critical information for project is updated and stored appropriately into the corporate server for review and reference by multiple levels of management and project teams
  • Write, edit and implement document control procedures
  • Scan and reproduce documents and drawings
  • Log-in documents to the corresponding database system
  • Create and maintain the databases for optimal output
  • Issue transmittals and coordinate review processes between contractors and clients
  • Kept track of project information and correspondences using project management tools
  • Maintain Change Management documents as required to ensure seamless operations
  • Coordinate with other managers to maintain consistency and to build a permanent Document Control System
  • Coordinate with Facility Management for handover of systems
  • Coordinate with consultants, contractors and vendors
  • Create, store and maintain the project Sharepoint Sites for various departments
  • Store and maintain Secured Document Control Storage Room
  • Document projects' progress as requested by Project Manager
  • Prepare and help prepare Engineering Turn Over packages for the Users and Maintenance Departments
  • Communicate with CQV team, consultants, and vendors to identify outstanding documents and drawings
  • Set up Folder structure on Shared network drive to house all electronic copies of C&Q and Engineering documents
  • Verify all documents from the engineering and commissioning process
  • Meet all requirements from the Users and Maintenance Department to receive approval
  • Create templates for approval (Turnover Letter / Master Documents)
  • Create templates for the binders adhering to standards
  • Make electronic copies as required by the Engineering
  • Follow the process for final submission to the Engineering Department
  • Work within the policies, procedures and regulations as required by the Company and under the Occupational Health and Safety Act by ensuring work is performed Within approved standard operating procedures In compliance with the Occupational Health and Safety Act

About you


  • Minimum 10 years related experience.
  • Microsoft Sharepoint and Cloud based database knowledge
  • Familiarity with CAD, Microsoft's Excel, Word, Access and Power point applications required.
  • Proven organizational, problem solving, project and time management skills
  • Able to manage multiple priorities in a fast-paced environment.
  • Excellent communication skills.
  • Bachelors' degree

What we offer

Why work with Brunel? We are proud to offer exciting
career opportunities from over 100 offices globally in 42 countries. Advancing
your career takes time and effort – let us match you to your ideal position

About us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 40 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.


  • Vacancy number: PUB217249
  • Location: North York
  • Market: Life Sciences & Health Care
  • hours per week: 35
  • Branche: Pharmaceutical
  • Education level: Academic Bachelor
  • Area of Expertise: Project Management & Services
  • Closing date: Thursday, August 1, 2019
Apply now

Feel free to contact


Maria Camanag

Account manager Brunel Canada Toronto

+1 416 244 2402

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