Administrative Assistant

North York - Ontario - Canada - Life Sciences & Health Care - Pharmaceutical - Clinical - Academic Bachelor

This company is the largest company in the world devoted entirely to vaccines. This dedication to research and innovation employs around 15,000 employees worldwide, supporting the production of over 1B doses of vaccines annually. The company offers great benefits and room for growth and advancement, as they are known to invest in research and development.

Feel free to contact

Maria Camanag, Account manager

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About this role

Responsibilities

  • Provide Administrative support to the Global Regulatory Affairs Head of Portfolio Strategy;
  • The position is necessary to achieve a high standard of quality in Global Regulatory Affairs with respect to organization, communication, document management, and team effectiveness;
  • Responsible for the management, organization and follow-up of TPSC meetings; Anticipates changes and rapidly adapts according the business needs;
  • Responsible for supporting administrative activities as assigned by the Global RA Head of Portfolio Strategy;
  • Contributes to the effectiveness by ensuring time management such as monitoring and updating schedules as required, arranging meeting requests, organizing teleconferences and videoconferences. Ensures adequate preparation is available (eg. agendas, pre-reads, presentations) prior to all meetings. Communicates matters of urgency acting with discretion on all issues;
  • Liaises with outside parties (consultants, etc.); and with other departments and external customers on behalf of GRA Head of Portfolio Strategy;
  • May coordinate all aspects of travel arrangements and plans;
  • Facilitates and co-ordinates meetings, including global meetings, as required (alone or in co-ordination with admin support from other departments and sites);
  • May be responsible for expense reporting, monitoring of budgets;
  • Manages projects as authorized. Prepares reports and presentations by collecting and assembling information, as well as prepares agendas, meeting minutes, letters and e-mails.

About you

Requirements

  • Ability to manage multiple priorities efficiently;
  • Ability to work independently or as a team member on a diverse range of tasks. Requires excellent communication and organizational skills both locally and globally;
  • Being proactive to ensure adequate preparation of meetings and travel;
  • Continuous follow-up with staff members in Regulatory Affairs for reporting, and action items;
  • Attentive to GRA Head of Portfolio Strategy daily calendar and scheduling of meetings;
  • Provides accurate feedback and timely turnaround of activities;
  • Ability to maintain a professional image under any challenging situation;
  • Ability to effectively manage several tasks and priorities simultaneously in a busy environment;
  • Ability to maintain confidentiality and assist in creating a climate of trust;
  • Balanced judgment and excellent communication/organization skills required when dealing with top level management;
  • Strives to ensure a smooth-running working environment;
  • Strives for compliance to ensure Sanofi internal standards and regulatory requirements are met;
  • HS&E Works within the policies, procedures and regulations as required by the Company and under the Occupational Health and Safety Act.

What we offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 40 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.

Summary

  • Vacancy number: PUB217486
  • Location: North York
  • Market: Life Sciences & Health Care
  • hours per week: 35
  • Branche: Pharmaceutical
  • Education level: Academic Bachelor
  • Area of Expertise: Clinical
  • Closing date: Friday, August 2, 2019
Apply now

Feel free to contact

MC

Maria Camanag

Account manager Brunel Canada Toronto

+1 416 244 2402

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