Travel and Logistics Coordinator

Calgary - Alberta - Canada - Oil, Gas & Mining - Oil & Gas - Project Management & Services - Secondary School

We’re hiring a Travel and Logistics Coordinator for our client, a large public energy company. This position will be responsible for the smooth and efficient management of the flights program and act as the point of contact for program contractors and the related functions. This is a 6-month contract with long-term potential.

Feel free to contact

Vanessa Cicchino, Account manager

Apply now

About this role


  • Single point of contact between air carrier provider and client
  • Single point of contact for internal regarding flight program
  • Main point of Contact for security related issues at the FBO terminals and aerodrome
  • Single point of contact for internal personnel for questions, concerns, and comments regarding the flight program
  • Daily communication with air carrier regarding, daily operations, time delays, air craft availability, weather changes, passenger needs and concerns, security issues, contractual issues
  • Coordinate with air carrier to ensure compliance to Federal and Provincial Regulatory requirements
  • Consulting with Third party Aviation Safety specialists
  • Forecast and confirm aircraft's and ground transportation
  • After hours support for passengers
  • Daily review of manifests to ensure accuracy of inbound and out bound passengers
  • Quick decision making on passenger issues, such as, last minute additions, federal no fly list, passengers without ID
  • Identify and create reports on cost saving opportunities
  • Coordinates specific Flight Crew requests, such as transportation and accommodation during layovers
  • Analyze and interpret a variety of weather reports, charts, and forecasts for anticipation of delays.
  • Liaison with JV Partner to ensure consistent safety requirements and daily creation and distribution of individual bookings as per schedules updated on portal
  • Daily adjustments to reservations (both flights and rooms) and communication to passengers on personnel travel changes
  • Safeguard classified/confidential information
  • Anticipate and proactively take action to deal with future events, situations, and opportunities

About you


  • Grade 12 diploma
  • Formal behaviour based training or combination of experience
  • Customer service training or experience
  • 5 years’ experience working in Aviation or Travel Logistics
  • 3-5 years’ experience in Oil and Gas or in a Plant Operation environment
  • Experience with Fly-In / Fly-Out work
  • Basic Microsoft Office knowledge


  • Bachelor's Degree or Diploma with minimum 5 years of experience
  • Emergency Response Management
  • Clear understanding of the Canadian Transportation Act
  • Clear understanding of the Federal Air Transportation Act
  • Clear understanding of the Canadian Aviation Regulations Act
  • Experience with Camp and Flight management software
  • SharePoint

What we offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 40 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.


  • Vacancy number: PUB221719
  • Location: Calgary
  • Market: Oil, Gas & Mining
  • hours per week: 40
  • Branche: Oil & Gas
  • Education level: Secondary School
  • Area of Expertise: Project Management & Services
  • Closing date: Friday, August 30, 2019
Apply now

Feel free to contact


Vanessa Cicchino

Account manager Brunel Canada Toronto

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