Legal Assistant

Richmond - California - United States - Energy - Oil & Gas - Engineering & Design - Other

Busy days don’t faze you. You thrive on pace and variety and the challenge of three impossible tasks completed before lunchtime. For some people, there’s huge pleasure in beating the clock on a task done well, and great satisfaction knowing it was a result of your ingenuity. If that’s you, take a look at this.

Feel free to contact

Kayla Justiss, Account manager

Apply now

About this role

This is an excellent opportunity for a talented individual with strong administrative, planning, computer and organizational skills. You are willing to go the extra mile to meet or exceed customer expectations. As a Legal Assistant you’ll be providing primary legal and administrative support to Patent Attorneys, Patent Agent and Legal Analysts as needed. You will complete all of this while maintaining a high level of confidentiality surrounding sensitive information and data. You will be providing backup legal and administrative support to additional members of the Intellectual Property Law Group, as needed in times of heavy demands and/or absence of other team members.

Your Duties:

There’s a major scheduling component to this role, such as organizing the overall calendar for events, and travel preparations. You will be preparing complex international and domestic travel itineraries and ground transportation logistics such as travel related documents preparation. This may require researching background information before a trip, and will definitely entail handling detailed expense claims afterwards.

You’ll be closely involved in logistics in the office: handling all administrative assistant responsibilities for assigned attorneys and legal analysts, creating presentations, editing documents, scan documents into the legal software system, revising contracts, and keeping the document management systems up to date. With your strong eye for detail, you will be involved in proof reading, checking documents adhere to company standards.

  • Preparing and filing documents using USPTO and ePCT electronic filing systems;
  • Preparing documents for all stages of U.S., PCT and National Phase patent prosecution, including drafting of transmittals, responses to missing parts, assignments and declarations, information disclosure statements, and application data sheets;
  • Analyzing and collecting patent application information and documentation;
  • Maintaining and managing patent docket to ensure deadlines are met;
  • Reviewing work product to ensure it is of high quality and meets department standards;
  • Managing purchasing card charges and reconciling monthly statements;
  • Effectively works with other internal support groups (IT, CBRES, etc.) to provide superior support to attorneys and the Law Function;
  • Organizing and coordinating meeting logistics for daily, weekly, monthly and annual events. Meeting logistics include: catering, scheduling meeting rooms, arranging WebEx conference calls, connecting video conferences, facilitating meetings, and e-mailing meeting notices, agendas and other key information

About you


  • High School Diploma or equivalent;
  • Experience working with IP (Intellectual Property) attorneys;
  • 5-7 years’ experience filing and prosecuting US and Foreign patent applications.

Highly Desirable:

  • Bachelor’s degree;
  • Patent Paralegal Certificate;
  • Notary Public;
  • General knowledge of the oil and gas industry;
  • Experience working with IP Manager® or other docketing software.

Your Skills:

  • Proficient in both US and Foreign patent prosecution, including USPTO and ePCT rules and procedures, and capable of typing, formatting and revising complex documents;
  • Solid MS Office (Adobe (PDF), PowerPoint, Word, Excel, Outlook, TEAMS, OneNote, etc.);
  • Ability to set priorities, be flexible in adapting to assignment changes and remain calm under pressure, with the ability to handle multiple tasks simultaneously;
  • Self-motivated, learns quickly, anticipates the needs of management.

In your role you will discreetly and routinely handle confidential information. You must remain tactful and professional while dealing with the information and in general with all situation.

Start the process and apply now.

What we offer

Why work through Brunel? We start with competitive rates, a comprehensive benefits package and a 401k. We provide flexibility of work with the security of an open-ended contract. With Brunel you will gain experience and expertise, building on your skills and developing your career further.

About us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 40 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services. Join us today.


  • Vacancy number: PUB231423
  • Location: Richmond
  • Market: Energy
  • hours per week: 40
  • Branche: Oil & Gas
  • Education level: Other
  • Area of Expertise: Engineering & Design
  • Closing date: Saturday, November 2, 2019
Apply now

Feel free to contact


Kayla Justiss

Account manager Brunel Energy USA Houston


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