Legal Administrative Assistant

San Ramon - California - United States - Energy - Oil & Gas - Project Management & Services - Other

Expert at multi-tasking? Understand enough legal jargon have a conversation with an attorney? 8+ years’ experience in an administrative position? You are uniquely qualified to be a Legal Administrative Assistant for a team over in San Ramon, CA. Read below for more details.

Feel free to contact

Kayla Justiss, Account manager

Apply now

About this role

As a Legal Administrative Assistant will be providing direct administrative support to a group of attorneys and legal analysts. You’ll establish a professional relationship with your team, clients and other departments, which means maintaining effective communications with peers, attorneys, managers and leaders.

In this role you’ll be handling all administrative assistant responsibilities - managing calendars, coordinating meeting logistics, preparing pre-read, and creating presentations.

Your legal responsibilities will include revising contracts, updating matters in the matter management system, and editing documents.

Fasttrack your career with some solid administrative experience in a legal setting. If you are interested beyond the initial 6 month contract, an extension may be feasible.

Other duties include:

  • Tracking and gathering related expenses and compiling expense reports;
  • Setting up new vendors, processing invoices, preparing correspondence;
  • Coordinating domestic and international travel logistics. Providing background information for meetings and trips;
  • Your job will take place in a fast moving environment where multiple tasks can happen simultaneously. You will need to prioritize tasks to changing needs and deadlines;
  • You will have to be flexible while maintaining your good judgement to make sound decisions in these situations.

About you


  • As a Legal Administrative Assistant you will be a highly trusted individual within the company. You’ll be exposed to confidential information on a daily basis. It is vital that you discreetly handle that information;
  • High School Diploma/GED required, College degree preferred;
  • 8+ years’ secretarial and administrative experience within an Enterprise or corporate environment;
  • Strong experience maintaining calendars, organizing and maintaining office files, scheduling meetings, and making travel arrangements, creating expense reports.

Highly Desirable:

  • Strong secretarial and administrative experience within a law firm or in-house legal department strongly preferred;
  • Experience planning domestic and international travel strongly preferred;
  • Experience with e-billing and matter management;
  • Experience setting up vendors in a payment system.

Your Skills:

  • Able to handle multiple projects simultaneously, with focus on completion, to a high level of performance;
  • Intermediate to advanced MS Office (Adobe (PDF), PowerPoint, Word, Excel, Outlook, SharePoint;
  • Strong organization skills and attention to details are crucial.

What we offer

Why work through Brunel? We start with competitive rates, a comprehensive benefits package and a 401k. With our industry insights and recruiter expertise, we are ideally placed to help you get the contract that best suits you. With Brunel you will gain experience and expertise, building on your skills and developing your career further.

About us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 40 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services. Join us today.


  • Vacancy number: PUB236213
  • Location: San Ramon
  • Market: Energy
  • hours per week: 40
  • Branch: Oil & Gas
  • Education level: Other
  • Area of Expertise: Project Management & Services
  • Closing date: Saturday, November 2, 2019
Apply now

Feel free to contact


Kayla Justiss

Account manager Brunel Energy USA Houston


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