Legal Administrative Assistant

San Ramon - California - United States - Energy - Oil & Gas - Project Management & Services - Other

You know the legal business and have the resume to prove it. Clients trust you with confidential documents. Our client is seeking an experienced Legal Administrative Assistant with 8+ years of experience.

Feel free to contact

Eric Armin, Account manager

Apply now

About this role

Your role as Administrative Assistant position will provide direct administrative support to the legal group in Houston and provide back-up support as needed. Your position requires you to be a high energy individual who can work independently as well as in a team. You’ll need to demonstrate the ability to multi-task and use independent judgment. You should be able to discreetly and routinely handle confidential information, and establish a positive and professional working relationship you’re your team members, clients and other staff members.

Your expected salary is about $60,000 depending on qualifications.

Your responsibilities for this position will be:

Administrative

  • Administrative support to attorneys and maintaining a high level of confidentiality surrounding any sensitive information/data and supporting other team members
  • Filing, Office docs-Maintaining complete, orderly files and records, as needed, at work location
  • Managing purchasing card charges and reconciles monthly statements
  • Assisting with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members
  • Effectively working with other internal support groups (IT, etc.) to provide superior support to attorneys and other team members
  • Serving as a back up to other administrative support in Legal and the Business Unit

Legal

  • Drafting, formatting, and revising legal documents including complex agreements. You’ll proofread them to assure accuracy and coherency. Generates reports, presentations and other communications
  • Handling and processing settlements, e-billings, invoices, and payments within the legal matter management software system, TeamConnect

Logistical

  • Organizing meeting logistics for daily, weekly, monthly and annual events. Meeting logistics include: catering, scheduling meeting rooms, scheduling activities and events, arranging WebEx calls, setting up equipment for video conferencing, and emailing meeting notices, agendas and other key information
  • Making travel arrangements for both domestic and international travel. Assisting with any travel related visa/immigration document preparation
  • Preparing travel and other business-related expense reports which include inputting, tracking and reconciling

About you

Required:

  • 8+ years’ experience as a legal administrative assistant or in other positions with similar tasks and responsibilities;
  • Previous litigation experience;
  • Proficient in SAP, SharePoint, and data.

Highly Desirable:

  • Bachelor's degree;
  • General knowledge of legal concepts and processes;
  • Experience working in a legal department or law firm
    You must be able to communicate in a clear, concise and effective manner. This position will require you to listen and takes directions quickly while maintaining a tactful and professional demeanor.

Your Skills:

  • Intermediate to advanced MS Office (Adobe (PDF), PowerPoint, Word, Excel, Outlook, TEAMS, OneNote, etc.);
  • Ability to handle multiple tasks simultaneously and adapt to changing needs and deadlines;
  • Ability to discreetly handle confidential information;
  • Strong organization skills and attention to details are crucial.

You have a fountain of experience and the industry knowledge to back it up. Take on a senior role in a company that has global ties. Start the first step and apply today.

What we offer

Why work through Brunel? We start with competitive rates, a comprehensive benefits package and a 401k. With our industry insights and recruiter expertise, we are ideally placed to help you get the contract that best suits you. With Brunel you will gain experience and expertise, building on your skills and developing your career further.

About us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 40 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services. Join us today.

Summary

  • Vacancy number: PUB227374
  • Location: San Ramon
  • Market: Energy
  • hours per week: 40
  • Branche: Oil & Gas
  • Education level: Other
  • Area of Expertise: Project Management & Services
  • Closing date: Saturday, October 5, 2019
Apply now

Feel free to contact

EA

Eric Armin

Account manager Brunel Energy USA Houston

+1713-333-1024

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