Administrative Assistant

San Ramon - California - United States - Oil, Gas & Mining - Oil & Gas - Project Management & Services - Other

One of the world's leading energy companies, with approximately 60,000 employees working in countries around the world.

Feel free to contact

Eric Armin, Account manager

Apply now

About this role

Responsibilities for this position may include: • Handles all administrative assistant responsibilities for assigned attorneys and legal analysts, including managing calendars in Outlook, coordinating meeting logistics, preparing preread, creating presentations, editing documents, revising contracts, updating matters in the matter management system, setting up new vendors, processing invoices, preparing correspondence, etc;
• Coordinates domestic and international travel logistics. Prepares detailed itineraries. Provides background information for meetings and trips. Tracks and gathers related expenses and compiles expense reports;• Sets up and maintains files, processes invoices and performs general clerical duties;
• Maintains effective communications with peers, attorneys, managers and leaders;• Provides back-up/relief to other legal assistants.

About you

Required Qualifications: • 8-10 years secretarial and administrative experience within an Enterprise or corporate environment required;
• Secretarial and administrative experience within a law firm or in-house legal department;• Must maintain confidentiality at all times;
• Able to effectively communicate (written and oral) with all levels of the organization to effectively convey ideas;• Demonstrated ability to take initiative, prioritize and meet deadlines;
• Able to multi-task, anticipate needs and follow through on assigned tasks;• Experience maintaining calendars, organizing and maintaining office files, scheduling meetings, and making travel arrangements;
• Demonstrated ability to work effectively in a team environment;• Strong organizational skills and attention to detail are crucial;
• Able to problem solve and use good judgment in making sound decisions quickly;• Proficiency in MS office applications: Outlook, PowerPoint, Excel, advanced in Word;

Preferred Qualifications: • High School Diploma/GED;
• Litigation experience;• Experience with SharePoint;
• Experience planning domestic and international travel strongly preferred;• Experience with e-billing and matter management;
• Experience setting up vendors in a payment system.

About us

Oil and gas operating company.

Summary

  • Vacancy number: PUB191993
  • Location: San Ramon
  • Market: Oil, Gas & Mining
  • hours per week: 40
  • Branche: Oil & Gas
  • Education level: Other
  • Area of Expertise: Project Management & Services
  • Closing date: Saturday, February 9, 2019
Apply now

Feel free to contact

EA

Eric Armin

Account manager Brunel Energy USA Houston

+1713-333-1024

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