Operations Administrator

Vacancy number • 263A7A9E229DB69F3571A5CE25E46C39

Operations Administrator

  • Singapore
  • Closes March 8
  • 0 hours

Start applying immediately

About this job

  • Market:
  • Industry:
  • Area of expertise: Back Office & Administrations
  • Location: Singapore

What is required?

  • Hours per week: 0
  • Education level:
  • Closing date: Friday, March 8, 2024

About this role

THE ROLE

Our Operations team is currently looking for a new members to join as an Operations Administrator and Operations Executive to support the growth in the business. These incumbents will be reporting to the Operations Manager with the guidance from the Senior team members.

JOB RESPONSIBILITIES

General

  • Work cross-functionally across the company with the Sales, Commercial, and Finance team to collaborate on all Client/Consultant mobilisation matters
  • Client management and providing support and advisory as and when required
  • Ensuring information on Employment contract generated by team members before sending it to Consultant for signature
  • Ensure that Consultant has provided all required completed forms necessary for payrolling, tax-filing and enrolment of insurance
  • Checking and arranging of required due diligence including but not limited to background checks, Drug & Alcohol testing, OGUK medical, offshore related training etc
  • Ensure strict adherence to compliance procedures
  • Building good rapport with both Consultants and Clients by providing quality services
  • Work with Operations Manager on Emergency Response management should any arises
  • Coaching and guiding of team members as and when required
  • Adhoc duties assigned by the Operations Manager

Global Mobility

  • Global Mobility services include but are not limited to assisting Consultants with relocating to work location by sourcing for flights, accommodation, local transport, movers, schooling needs etc.
  • Application of entry approvals for expat Consultants
  • Checking of team member’s work pass applications including renewals and dependent passes
  • On-boarding of new Consultant to their role by providing them with all required documentation (Client-specific policies, payroll calendar, timesheets, information on medical insurance etc)
  • Providing Clients with timely updates on COVID-related rules and regulations

Support & Coordination

  • Manage team mailboxes, respond to client’s queries within the SLA and ensure emails are routed to the appropriate teams for action
  • Perform daily administrative duties to ensure smooth running of Operations team
  • Registering eligible Consultants to medical insurance through the online portal and deactivation upon cessation of employment
  • Coordinating of pre-employment medical before Consultant’s commencement of work
  • Issuance of Certificate of Employment and other necessary letters & correspondence at Consultant’s request
  • Procurement of safety tools and PPE as per project requirements
  • Preparation of Purchase Order upon receiving of invoices from vendor for approval before sending it to Finance for processing of payment
  • Update and maintain Consultant’ details and placements in our systems

WHAT WE EXPECT OF YOU

  • Min 1 or 3 years’ relevant work experience, preferably in Human Resource, Immigrations or Global Mobility role
  • Highly detail oriented with the ability to work well under pressure and the ability to meet deadlines
  • Dynamic team player with good cooperation and communication skills
  • Proactive and meticulous
  • Positive attitude and willingness to learn
  • Able to start work immediately will be an added advantage
  • Fresh graduate with relevant experience during internship is welcome

WHAT WE CAN OFFER YOU

  • Excellent corporate culture
  • Friendly and supportive team
  • Working with multinational and multicultural team
  • Fun working environment
  • Career development and opportunity
  • Open and transparent communication

*The job position will be offered based on the experience.

*Local package will be offered to successful candidate.

In Brunel, we have built a truly sustainable and durable business model: connecting specialists to exciting career opportunities, supporting the development of these careers, and offering fair and equal employment.

Anything Else?

Brunel is a leading provider of recruitment and workforce solutions throughout Asia and around the world. We excel at connecting specialist jobseekers with employment opportunities across conventional and renewable energy, life sciences, mining and manufacturing.

Our extensive network is comprised of 20 offices throughout Asia, including Brunel’s regional headquarters in Singapore and satellite offices across China, Japan, Malaysia, Indonesia, Thailand, Vietnam, South Korea and Taiwan + a further 100 locations worldwide.

Are you ready for the next step in your career? Join Brunel’s powerful global network, where passionate, results-driven specialists come together with industry-leading clients. By connecting specialists to pioneering projects, we drive change in many industries, enabling growth and delivering great outcomes. Brunel helps you reach your full potential and empowers you to make an impact within a purpose-driven global company.
Explore your career opportunities!

At Brunel, we are proud of our unique corporate culture, which is shaped and nurtured by the collective efforts of our employees. Our work environment is characterised by an authentic, communicative and inclusive approach to teamwork that fosters an atmosphere of collaboration and creativity. Our values are at the center of everything we do – for our clients, our colleagues and ourselves.

Learn more about our global network of specialists!

Since 1975, our mission has always been to connect specialists to exciting career opportunities, to support the development of these careers, and to offer fair and equal employment. This has enabled us to create a truly sustainable and durable business model. Having a passion for people and caring deeply for the environment is not only part of Brunel’s DNA but is also reflected in our culture and values. As a global company, we take our social responsibility very seriously.
Join us on our mission!

Start applying immediately

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Any questions remaining?

Your consultant, Singapore is happy to clarify anything about this vacancy. When reaching out, use this number: 263A7A9E229DB69F3571A5CE25E46C39